2005 - 2006 Academic Policies and Procedures
Registration | Withdrawing
from Courses | Tuition Appeals | Holds
| Class Attendance | Credit/No
Credit Option | Directed Studies | Auditing
Courses | Academic Load | Graduation
| Academic Advising | General
One credit hour is given for one 50-minute class hour per week for 14 weeks
or equivalent. Most courses at the college vary from 2 to 4 credit hours.
Certain courses at the college have prerequisites. The prerequisites for a
course are listed in the academic catalog, the class schedule, and the course
syllabus. Students are permitted to pre-register for a course that has prerequisites
provided the prerequisite coursework is in progress at the time of the registration
session. Only grades of C- or better are considered to satisfy prerequisite
requirements. Students are responsible for making sure they have met prerequisites
and grade standards prior to the beginning of each semester. The college reserves
the right to withdraw a student from any course for which prerequisites and
grade standards have not been met.
For Fall and Spring registration, students are registered in order of class
standing at the time the registration session begins. Registration for May/Summer
is on a first come, first served basis. Students are notified by postcard what
their class standing is and their dates to register. Registrations are accepted
via the college's web system (WebAdvisor) or in person.
Registration for Fall Semester occurs in April.
Registration for Spring Semester occurs in November.
Registration for May/Summer Terms occurs in March.
May term is offered for undergraduate students during the month of May as a
short, interim term between Spring and Summer semesters. May term is designed
to help students fulfill upper division elective requirements, as well as to
offer unique courses where students can gain in-depth knowledge of interesting
topics in classes which are not offered during a regular semester. May term
also gives instructors the opportunity to teach courses that devote focused
attention to a subject that emphasizes their areas of expertise. May term classes
are typically two credits, and meet for six hours in class each week.
In addition to regular course offerings, we also offer several international
and domestic study tours each May term under the direction of Westminster faculty.
May term trips have taken Westminster students to places such as southern Utah,
California, New York, Africa, Australia, New Zealand, China, and many countries
in Europe. The cost of these trips is not included in May term tuition.
Students may register until the end of the first full week of classes. Specific
dates are listed in the Academic Calendar. Beginning with the first day of classes,
students must obtain instructor permission to enroll in any classes by obtaining
the instructor's signature on an Add Card.
Confirmations of Class Schedules
Students can check their schedule and print a confirmation at any time via
the web using WebAdvisor, or they may come to the Registrar's Office during
office hours to receive a copy. Students are expected to check these confirmations
carefully and report discrepancies to the Registrar's Office. The computerized
confirmation reflects the courses for which the student is actually registered.
Once a class has closed, a student has the option of being put on a wait list
for that class. As space becomes available, students are added in the class
automatically by the Registrar's Office during the pre-registration period.
Once classes begin, a student must turn in an add card with the instructor's
signature in order to be officially enrolled in the class. Although many students
get into their classes from the wait list, students are encouraged to choose
alternate courses whenever possible.
Students may add courses until the end of the first full week of classes (see
Academic Calendar). Specific dates are listed in the Academic Calendar. Beginning
the first day of classes, students must obtain instructor permission before
adding and can no longer add courses via the Web (WebAdvisor).
Withdrawing from Courses
Students may withdraw from class through the eleventh week of class. Students
who withdraw after the end of the first full week receive a grade of W. Students
who withdraw after the eleventh week receive a grade of WF which is calculated
as an F in the GPA. Specific withdrawal deadlines are listed in the Academic
Calendar. In case of illness or injury, family members may complete the student
withdrawal from the college. In case of duress or special need, an administrative
withdrawal may be initiated by the Dean of Students.
Students who fail to withdraw from courses they have not attended are liable
for all tuition and interest charged to their accounts. Grades of F are assigned
at the end of the semester for any classes that students fail to drop.
Students who are unable to complete a semester due to serious health problems
and who are not eligible for grades of incomplete may request a medical withdrawal.
Students seeking a medical withdrawal should contact the Dean of Students. Written
verification from a physician or licensed mental health professional will be
required. A medical withdrawal usually constitutes withdrawal from all courses
for the semester, and withdrawals are made retroactive only to the last date
of attendance. Requests for medical withdrawals must be submitted within six
weeks after the end of the semester in question. If a medical withdrawal is
granted, reevaluation by the student's physician or counselor may be required
prior to re-registration.
Students may appeal charges of tuition and fees (for personal and/or medical
reasons) by submitting a letter of appeal and appropriate documentation. The
appeal can be submitted to any member of the Appeals Committee from the following
offices: Accounts Receivable, Registrar's Office, Financial Aid, and the Dean
Appeal requests must be submitted within six weeks after the end of the semester
in question. Approved appeals will be made retroactive only to the last date
Changes in registered hours may change any financial aid disbursed to an account
(see also Financial Aid Miscellaneous Information, Withdrawal from College,
The college may place administrative holds for students with outstanding financial
obligations, overdue library books, library fines, bad checks, or other obligations
to the college. Once a hold has been placed, students may be prevented from
registering or obtaining diplomas or official transcripts until the obligation
is met. Unofficial informational transcripts are available in the Registrar's
Office and on the campus web site (WebAdvisor).
Students are expected to attend all sessions of each class. Specific attendance
requirements are established by each instructor, and such requirements are enforced
by the college. Students who do not attend class during the first week may be
considered "no-shows" and dropped from the course by the instructor
to make room for students on wait lists; however, it cannot be assumed that
all instructors will do so. Students are ultimately responsible for making sure
they have dropped courses that they do not plan to attend.
Electing the Credit/No Credit Option
Students must elect the credit/no credit option by the deadline posted in the
Academic Calendar, approximately nine weeks after classes begin. The credit-no
credit option may not be changed after the deadline, except in cases where students
change majors or minors and the major or minor department does not require that
the course be taken again for a letter grade. See Credit/No Credit Option under
the Grading and Academic Standards section of this catalog for details.
A completed Application for Permission to take a Directed Studies Course form,
signed by the instructor and School Dean, must be submitted to the Registrar's
Office. (Undergraduate directed studies courses are numbered 401; Graduate Program
directed studies courses are listed in the Academic Catalog.)
Students may elect to audit courses at Westminster according to the guidelines
listed below. Courses that are entered on students' permanent records as audited
(AU) earn no credit and fulfill no requirements.
Students may register for a regular audit (one-half of credit tuition) according
to the following guidelines:
- Subject to space availability, students may sign up to audit a class on
the first day of class.
- Students wishing to audit an activity course such as a physical education,
art, theater, writing, or computer science course must obtain written permission
from the instructor.
- Only students accepted to Masters degree programs may audit graduate classes.
- Students who are not nursing majors may audit nursing courses with permission
of the instructor.
Students who graduated from Westminster in the past and who are not currently
pursuing a degree may register for an alumni audit ($100 per class) according
to the following guidelines:
- Students must register through the Director of Alumni. Registrations accepted
by the director will be verified the first day of class and are subject to
- Because an audit of an activity course such as a physical education, art,
theater, writing, or computer science course requires the instructor's approval,
the Director of Alumni will contact instructors for permission.
- Only students who have a Master of Business Administration (MBA) degree
from Westminster may audit MBA classes as alumni. Students may audit Master
of Education and Master of Professional Communication classes with permission
of the instructor.
Less than half time
5 or fewer
Maximum for students on probation
Full time for students with financial assistance
Full time for students with veterans' benefits
Minimum for international students
Maximum number of hours
*(Financial Aid requires 12 hours for full-time status.)
Maximum recommended number of hours
7 or more
Less than half time
3 or fewer
Students who wish to register for more than the maximum number of hours must
have at least a 3.0 GPA. Students who wish to take more than 20 credit hours
in a regular semester (fall or spring) must also have the permission of their
academic advisor and the dean of the appropriate school.
Applying for Graduation
Candidates for graduation should apply to the Registrar's Office two regular
semesters prior to their planned completion date. Students can apply for December,
May, or August graduation dates. Application deadlines are posted in the Academic
Calendar in the fall semester.
To apply for graduation, students must obtain degree audits for all academic
programs, including the honors program. Graduation applications are available
in the Registrar's Office. Students are expected to meet with their academic
advisors to review and sign all required paperwork. Paperwork that is unsigned
or incomplete will be returned to the student. Candidates are notified of remaining
degree requirements and their status within four weeks after applying for graduation.
To be eligible for a bachelor's degree, students must satisfy the following
- complete a minimum of 124 semester credit hours, 40 of which must be upper
division courses numbered 300 or above from a four-year institution (see Quantity
- fulfill all liberal education requirements (see Liberal Education Requirements
- maintain an overall grade point average of 2.00 or above (see Grade Point
Average section below).
- meet all course requirements and grade point average requirements in the
major and minor (see individual major and minor listings).
- fulfill the residency requirements currently in effect (see Residency Requirement
Note: Only letter grades of C- or better may be presented to satisfy major,
minor, or LE requirements (with the exception of Nursing, which requires a grade
of C or better; and Education, which requires a grade of C+ or better in all
The final responsibility for being informed about, and adhering to, graduation
requirements rests with the individual student.
A minimum of one hundred twenty-four (124) credit hours of college work is
required for graduation. Forty (40) hours of this number must be earned in upper
division courses (courses numbered 300 and above). Although some lower division
transfer coursework from two-year institutions may be accepted as meeting upper
division major requirements, these hours will not be counted toward the 40 upper
division hours required for graduation. Students with 123.51 or more hours have
completed the quantity standard for graduation.
Grade Point Average
Students must present a minimum cumulative grade point average of 2.0 in all
work completed at the college. Students must present a minimum cumulative grade
point average of 2.3 in their major unless otherwise specified in the major
program. Students should check their major programs for grade point average
Graduating with Honors
Honors are awarded to undergraduate students only upon graduation and are determined
Summa Cum Laude 3.85 cumulative grade point average or higher
Magna Cum Laude 3.75 cumulative grade point average (up to but not including
Cum Laude 3.50 cumulative grade point average (up to but not including 3.75)
Important note: Grade point averages are not rounded in order to achieve
honors. If a student has a final cumulative grade point average of 3.499, Westminster
College will not award honors upon graduation. Similarly, if a student qualifies
for honors and has a 3.849 cumulative grade point average, they will be awarded
Magna Cum Laude and will not have their GPA rounded up to achieve Summa Cum
Honors noted in the Commencement program are based upon the grade point average
at the end of the spring semester. Honors designations noted in the program
are subject to change based on the calculation of final grade point averages
for students attending May and Summer terms.
Undergraduate students can achieve honors in two ways:
Completing 60 hours of coursework at Westminster with letter grades and achieving
a cumulative grade point average of at least 3.50 or higher (as noted above).
Transferring in with a transfer cumulative grade point average of 3.50 or above
and completing 35 hours of coursework with a cumulative GPA of 3.50 or above
at Westminster. Note: The Registrar will re-calculate grade point averages from
all institutions and will include any recently taken coursework to determine
your final transfer grade point average.
Westminster College does not rank its students.
The commencement ceremony is held in late May or early June. All students who
complete requirements for graduation and are entitled to receive degrees are
required to be present at the commencement exercises. Students who, due to extenuating
circumstances, are unable to attend must request that they be excused. Requests
must be made in writing to the Registrar's Office.
December and April graduates will receive their diplomas following the ceremony.
Students attending May term will receive diplomas mid-June. August graduates
completing their degree requirements during the summer term may attend the preceding
spring ceremony but will not receive diplomas until mid-August.
Academic advising is crucial to Westminster College's student-centered mission.
It is a developmental process during which advisors (faculty, staff, and peer)
work with individual students to create curricular choices designed to match
the student's life and career goals. In partnership with students, advisors
- Share knowledge about the institution and the curriculum
- Link students to college and community resources
- Provide accessible advising
- Demonstrate sensitivity to differences among diverse student communities
All first-year and new transfer students receive individualized academic advising
in the START Center after admission to Westminster. All freshmen participate
in a unique educational development program called Pathfinder, designed to help
them make the transition to college. Each May, new students meet with advisors
to learn about college and departmental resources, program requirements, explore
educational alternatives and select courses.
Continuing students receive academic advising in the START Center or choose
a faculty advisor. By the junior year, students must formally declare a major
and meet with a faculty advisor in their academic programs. Faculty advisors
work with students to map out remaining requirements and plan course sequencing
to graduation. These advising sessions generally:
- Review the requirements for the degree, any special options, and possible
- Identify any deficiencies in the student's record and ways to correct them
- Discuss career and graduate school options
During Fall and Spring semesters, final exams take place during the final week
of the semester. A schedule listing the dates and times of exams can be found
on the Registrar's Office website at http://www.westminstercollege.edu/registrar/.
Students are responsible for knowing the correct day and time a final exam will
be offered. Students with conflicting exams are also responsible for talking
to their instructors to create an alternate schedule.
It is now possible to search for available classes, register for classes, view
and print student class schedules, print unofficial transcripts, print your
degree audit, change your address, and update your directory information release
preference on the Web using WebAdvisor. WebAdvisor requires a login name and
PIN number, which are both sent regularly to student e-mail accounts in GroupWise.
GroupWise E-mail Accounts
Each student is provided with a GroupWise e-mail account when you have been
accepted as a student. This campus e-mail system provides the e-mail address
of all the students, staff, and faculty at Westminster. We encourage students
to check their campus e-mail frequently because important information is sent
to students via e-mail, such as registration deadlines, campus events and activities,
or general school announcements. Instructors also use GroupWise to contact students
with specific class information. For instructions on how to check your student
e-mail, please refer to the Help Desk in the garden level of the Giovale Library
or call the IT Support Phone at 832-2023.
Westminster College offers students an opportunity to participate in the ROTC
programs of the U.S. Air Force, the U.S. Army, and the U.S. Navy through cooperative
programs at the University of Utah. The appropriate department at the University
should be contacted for specific information: U.S. Air Force (581-6236); U.
S. Army (581-6716); and U.S. Navy (581-6723).
Student ID cards are available at the Giovale Library. The card acts as a library
card (giving access to all academic libraries in Utah), a meal card, an activity
card, and official college identification. A semester sticker on the back of
the card indicates that the card has been validated through the term indicated.
Identification cards must be validated each semester. Replacement cost is $10.
Students are encouraged to carry health and accident insurance, which can be
obtained through the American College Student Association. Their web address
is www.ACSA.com, or you may contact Jack Patterson at Strategic Benefits (801)
Parking Stickers & Bus Passes
Students may obtain parking stickers and bus passes at the cashier's window
in Bamberger Hall. To get a parking sticker, students must provide their driver's
license and car registration. Parking stickers are free. To get a bus pass,
students must bring their Westminster ID card. Bus passes are good for one academic
year. The cost of bus passes is currently $35; however, the cost will vary depending
on UTA's fees.