Graduate students are required to provide the Giovale Library with two unbound copies of their project or thesis. One copy is placed in the Giovale Library Archives, the other in the general collection for library users. Both copies are professionally hardbound according to Library Binding Institute standards. This is to ensure their longevity and permanent status as part of the library collections.

Submission of Library Copies:

Two unbound copies of the project or thesis must be submitted to the Circulation Desk in the Giovale Library. The student must pay a $11.00 binding fee for the first copy, and the library will cover the cost of the second copy. If the student wants personal copies hardbound, these can be submitted at the same time with a fee of $11.00 per copy. All copies that the library sends out are hardbound according to the standards. Students who desire personal copies to be bound in some other manner should work with a local business that provides this service.

Additional audio/visual materials should be submitted along with the project/thesis text. The author's name and year of graduation must be printed on all slides, audio/video cassettes and computer discs.

NOTE: Theses are collected and periodically cataloged and bound throughout the year, depending on the number received and the workflow in the cataloging department. Students should therefore be aware that it may be several months before their personal copies are available. If a student is in a rush to have personal copies bound, they can contact the library for suggestions on where to take them.

Students who submit projects or theses to the Giovale Library must include the following:

1. A title page PDF example
2. An advisor's approval page PDF example Word example
3. A signed permission statement that grants or denies the library the right to photocopy the project or thesis PDF example Word example
4. A signed permission statement that grants or denies the library the right to include the project or thesis in a an online repository PDF example Word example
5. An abstract of approximately 200 words
6. A letter of permission from the copyright holder for all copyrighted materials used in the project or thesis

Formatting Criteria for Project or Theses:

Pagination: Pagination must be consecutive throughout the project/thesis so that the cataloger and binder can make sure the pages are in the proper order.

Paper: Both copies of the project/thesis submitted to Giovale Library must be on high-quality, white paper, minimum 20-pound weight, with 25% rag content and 8 1/2 inches X 11 inches size. The paper must be of archival quality and acid free.

Margins: Margins must be sufficient to allow binding; that means a left margin of l.5 inches.

Print: Pages must be single sided. Print must be clearly readable.

Illustrations: Photographs, charts, and other materials mounted onto sheets for inclusion in the project or thesis must be securely fixed to pages.

Oversize Materials: Because of difficulties in binding, it is recommended that students avoid the use of oversize materials. Charts, graphs, etc. need to be reduced or redesigned to fit the page. If oversize material is used it must be folded to fit in pockets which will be inserted in the back of the theses.