Provost's Notes, September 7, 2016

Sep 7, 2016

Dear colleagues,

I hope these notes find you off to a wonderful start to the F-16 semester.

  • Title IX training: Please see Jason Schwartz-Johnson’s email from 8/8, completion due by 9/9 (the module is up in Canvas).
  • Faculty fellows: Attached please find the first year accomplishments and plans for the 16-17 year for 3 of our 4 faculty fellow areas. As you intersect in these areas, I highly encourage you to talk with Marilee Coles-Ritchie (civic engagement), Tamara Stevenson and Gary Marquardt (diversity & inclusion), Steve Hurlbut (eportfolio), and Jen Simonds (WestARCHES). Congratulations to all 5 of them on the work they accomplished last year as they were navigating these new positions. I look forward to their continued cross-campus collaborations.
  • Planning & Priorities Committee: The committee has had its first meeting, and amongst other things agreed that for each meeting both an agenda as well as a summary of what took place will be shared. We will communicate as this becomes available.
  • Campus culture: The next campus culture meeting is Wed 9/13 at 3 PM in HWAC Special Events Room. Topics will include defining a functional/healthy community and effective conflict resolution. As a reminder, your deans, myself, Paul Presson (senate chair), Sean Desilets (faculty affairs chair), and Han Kim (faculty chair) are all committed to working on issues of conflict resolution this year. Please join us if you are passionate about making progress in this area this year.
  • Mark your Calendars: The Registrar’s Office will be implementing a new mechanism for Student Planning and Registration which will change many processes for both students and faculty advisors. The changes will better integrate degree audits, course selection, and registration and will steer students towards making both short and long-term plans. The new system will go live on December 1 so please plan to attend one of the following training sessions: October 26 at 9am; October 27 at 3pm; November 16 at 3pm; or November 17 at 9am. Location TBD.
  • Board of Trustees meeting this week: Thank you to all of you who will have Board of Trustees members in your classes on Thurs AM (there will be no surprises- you have already been asked if you will have guests) before the Board of Trustees retreat begins. This is an excellent way for trustees to experience what you do on a day-to-day basis.
  • Planning to go up for promotion this year? Please schedule an appointment with your dean no later than 10/10/16.
  • Upcoming UWHEN workshop: “Creating your own personal career blueprint.” Free. 10/7/16, 12:30-3 PM at Weber State. Please also share with staff you work with who may be interested. Learn more and register.
  • Incomplete and grade change forms are now online: We have automated the incomplete and grade change forms. Below you will find the instructions and short videos on how to access these forms. These forms can be accessed through Web Advisor > Faculty > Forms. If you have any questions, please contact David Perry or your school dean.

Grade Changes

Video Tutorial

  1. Access the Grade Changes App
  2. When the page opens up, you will see a list of previously submitted forms. You’ll be able to view Dean Approval, Entered Date and Probation Review Date (if applicable)
  3. For a new form, click on “Create New”
  4. Select the course and student from the drop down menu
  5. Manually enter the previous and new grade
  6. Please enter the reason for the request
  7. Select your dean from the drop down menu
  8. Once submitted, your Dean will receive an email notifying them of the request.
  9. If approved, faculty will be notified via email, and the form will be sent to the Registrar for processing
  10. If denied, the form will be returned to you via email with a notification of the denied request

Incompletes

Video Tutorial

  1. Access the Incompletes App
  2. When the page opens up, you will see a list of previously submitted forms. You’ll be able to view Program Chair Approval, Dean Approval, and Grade Entered
  3. For a new form, click on “Create New”
  4. Select the course and student from the drop down menu
  5. Please acknowledge that the student has completed 75% of the course work required
  6. Please enter the reason for the request
  7. Please detail what the student must do to complete the class
  8. Please enter the grade if the student fails to complete coursework by the deadline
  9. Once completed, you will need to send for approval
    • For full-time faculty, please select your Dean
    • For adjunct faculty, please enter your Program Chair’s email
    • Program Chairs: If approving, please select your Dean for processing after your approval.
  10. If approved, faculty will be notified via email, and the form will be sent to the Registrar for processing
  11. If denied, the form will be returned to you via email with a notification of the denied request
  12. If approved, you can enter the final grade from the form when appropriate. You will see an icon that says “Enter Final Grade”
  13. If necessary, you may also request and extension to the original deadline
  14. Click Extend, and list an extension reason

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