Coronavirus (COVID-19) Resources


Westminster courses are remote for Spring semester and May Term, through June 5. Campus visits and events are canceled until further notice. Hanging out on campus is discouraged. Campus services, including dining services, are limited. Please practice social distancing on and off campus by keeping 6 feet of distance between yourself and others and by avoiding social gatherings of more than 10 people.

Tips for Online Learning: The Office of Student Success and Retention has shared some tips that you may find helpful in your transition to online courses.

There are currently no COVID-19 cases at Westminster. The college is regularly assessing this evolving situation and will make decisions about the status of campus as needed. New information will be emailed, posted here, and posted to the emergency notifications webpage.

Read the Latest campus Updates

You’re encouraged to stay informed and follow guidance from public health agencies.


You can also reach out to the Westminster Counseling Center for support.

Guidance for Campus Community Members

Hanging out on campus is discouraged. While students who want to remain in residence halls until the end of the spring semester and/or through the end of May term may do so, services on campus will be limited (library hours, campus dining, etc.) and you are encouraged to follow social distancing recommendations of keeping 6 feet of distance between yourself and others. You should also observe the plea issued by the White House to avoid social gatherings of more than 10 people. Some students may have occasional in-person appointments which will follow social distancing recommendations.

Credits, Advising, and Graduation

We know that this has turned into a tough semester as we make the change to online classes and change the way we interact with each other and the world. In light of all of this disruption, we are introducing additional flexibility into the semester when possible and trying to answer your questions.

What kind options are available to me this semester if I am worried about my grades?

This semester, you may opt to take some or even all of your courses for a final grade of either “Credit” or “No Credit” (CR/NC) as a way to reduce a course’s impact on your GPA without adhering to the normal two-course maximum. Courses taken credit/no credit may be used for WCore/Honors or electives with no additional signatures. Students needing these courses to count towards major or minor requirements must get advisor approval. Download the election form.

What if I’m pre-med/pre-nursing/pre-health sciences?

Students in the pre-health sciences (pre-med, pre-dent, etc.) and nursing (including nursing prerequisites) are recommended to NOT elect any of their required courses to be CR/NC, as letter grades are required in certain courses for applications for the nursing program or for graduate schools. Students in pre-health sciences and nursing should consult with their advisors before choosing this option.

When do I have to decide?

We want you to have enough time to consult with your advisor(s), so we are extending the deadline to choose CR/NC courses to April 10 at 5:00 p.m. This is also the new last day to withdraw from a class without a grade of WF, which is counted as an F in GPA calculations.

What’s going on with fall registration?

To give more time for the advising process, registration for Summer and Fall has been moved to start at 7:30 a.m. on April 6, according to the following schedule:

  • April 6 – Graduate Students and Seniors
  • April 7 – Juniors
  • April 8 – Sophomores
  • April 9 – Freshmen

How will I get advised for summer and fall courses?

Faculty advisors should all be available to make appointments for remote meetings or calls. You can make things easier by:

  • Reviewing “My Progress” in Self-Service to see your major requirements and WCore
  • Planning your May/Fall/Summer courses in Self-Service
  • Clicking “Request Review” on the Advising tab in Self-Service when you’re ready for feedback

What if I plan to graduate at the end of the Fall 2020 semester?

Graduation applications are due April 1 for those intending to graduate at the end of the Fall 2020 semester. There is no penalty for submitting this late but meeting remotely with your faculty advisor(s) before the end of Spring to ensure plans are in place for remaining requirements can help ensure there are no surprises.

How can I turn in forms to the registrar’s office?

All forms for major declarations, CR/NC grade options, and graduation applications can be sent as an attachment to registrar@westminstercollege.edu. In lieu of advisor or student signatures, support can also be sent via a Westminster email account.

Online Learning Resources

Tips for Online Learning: The Office of Student Success and Retention has shared some tips that you may find helpful in your transition to online courses.

Canvas: Westminster’s learning management system.

Microsoft Teams: A collaboration space available to all students. This is a great way to conduct meetings remotely and collaborate on projects. Teams also allows video conferencing, which would be a good way to interact with others if face to face contact is needed. You can access Teams through Office Online.

Westminster Anywhere: A virtual desktop tool that allows users to have access to most academic applications that are on a Westminster computer.

OneDrive: Cloud file storage that allows you to access any file from anywhere.

Current Student Resources Webpage: Westminster webpage with links to many different current student resources that might be helpful at this time.

Microsoft Office 365: As a student, you have access to download and install the full Microsoft Office suite on up to 5 devices. The suite includes Word, Excel, PowerPoint, OneNote, Access, Publisher, Outlook, and InfoPath.

Computer Support: Information Services (IS) help desk staff are ready to assist all Westminster students with any technology questions or issues.

Graduation and Registration

We know that this has turned into a tough semester as we make the change to online classes and change the way we interact with each other and the world. In light of all of this disruption, we are making a few adjustments and trying to answer your questions.

What’s going on with fall registration?

To give more time for the advising process, registration for summer and fall classes has been moved to start at 7:30 a.m. on April 6.

What if I plan to graduate at the end of the Fall 2020 semester?

Graduation applications are due April 1 for those intending to graduate at the end of the Fall 2020 semester.   There is no penalty for submitting this late but meeting remotely with your faculty advisor(s) before the end of Spring to ensure plans are in place for remaining requirements can help ensure there are no surprises.

How can I turn in forms to the registrar’s office?

All forms and applications to graduate can be emailed as an attachment to registrar@westminstercollege.edu. In lieu of advisor or student signatures, support can also be sent via a Westminster email account.

We appreciate your dedication and flexibility as we adapt to changing needs. If you have questions or need assistance in some way, please do not hesitate to contact the Registrar's Office (registrar@westminstercollege.edu).

Residence Hall Temporary Closure

Residence halls will be temporarily closed effective immediately and will remain closed until Friday, March 27. Students will have until 12 noon Saturday, March 14 to retrieve any necessary belongings. Residential student card access will be disabled during this period. All residents should make immediate alternative plans until the residence halls reopen. Please know that this is subject to change. Students do not need to move their belongings out of the residence halls at this time. However, we ask that students take all medications, medical devices, important documents, and anything you would need to continue remote learning from an alternate location. If you are currently with family or your support system (in-state or out-of-state), we ask that you stay with them.

If you are unable to relocate for two weeks because of extenuating circumstances, please email the Office of Residence Life directly at housing@westminstercollege.edu indicating:

  • Your most recent travel over Spring Break, if any.
  • The extenuating circumstance preventing you from leaving your campus residence.
  • A contact number that we can reach you directly.

Please allow 1-2 business days for us to follow up. All residential students will need to inform the Office of Residence Life to remain in the residence halls during this temporary closure.

Food services will be available, however, the hours will be limited similar to campus breaks. Bon Appetit will share specific updates to dining services and hours as they become available.

We will do our best to ensure equity in this process and as additional details are worked out, we will continue to update you. If you have specific questions regarding housing, please contact housing@westminstercollege.edu.

Residence Hall Changes for Spring Semester and May Term

We appreciate your patience and flexibility over the past week as we determine next steps related to campus housing. We know that some students who have not returned to campus may want to come back despite limited services, and other students want to remain off campus and work remotely for the rest of the semester. Below are options for residential students regarding next steps:

Students who want to remain in the hall until the end of the Spring semester and/or through the end of May term may do so. We understand that some students’ off campus accommodations over the past two weeks were anticipated to be temporary. If you choose to remain in campus residence halls or would like to return for the rest of the semester (including the Draw and college owned houses), please complete the “Continuation of Spring Housing” form by March 30, 2020 at noon.

Students who wish to move out for the remainder of the term may do so. If you choose to move out for the remainder of the semester, please complete the “Spring Move Out” form by March 30, 2020 at noon. You will be assigned a time and move out date based on the availability indicated on the Spring Move Out form.

All forms are located in eRezLife: westminstercollege.erezlife.com

Account Credit

Students who were unable to return to their campus residence hall after spring break, or March 13, will be issued a credit for their room charges through the end of the spring term. Credit will also be issued for any amounts paid that are remaining on Bon Appetit food accounts at the end of the semester. These credits can be used for either the upcoming May Term, Summer, or Fall semester.

Residency Requirement

Please note that this Spring semester counts toward fulfilling the two-year residency requirement. If you have not completed your two-year residency requirement, you will be required to complete it in the 2020-21 Academic Year.

Housing Selection

The Housing Selection process will be delayed a week. If you have not completed your housing application in eRezLife, you must do so in order to select housing for the 2020-21 Academic Year. See below for the extended deadlines to housing selection.

April 5, 2020 – Application and Deposit Deadline

Students must have their housing application and $150 housing deposit completed.  Individuals not meeting this deadline will be removed from roommate groups and will not be able to select spaces until the end of the selection process.

April 6, 2020 – Housing Lottery Assignment Email

Students who have completed their housing application by the April 6, 2020 at 11:49 PM deadline will be emailed the time of their room selection.

Tuesday, April 7 – Monday, April 20, 2020 – Open Housing Selection

Individuals may select any empty room available at Westminster on the Draw, Behnken Hall 3rd floor, or Stock Hall for the 2020-2021 Academic Year. Selection times will be randomly generated based on a number system. If you have a conduct record, your number will be placed at the bottom of the randomly generated list. This must be completed if you are a returning second year student, per the two-year residency requirement; otherwise you will be automatically placed on June 1, 2020.

If you have questions, please do not hesitate to reach out to housing@westminstercollege.edu

Potential Exposure

Remember, do not come to campus if you have been or think you have been exposed to COVID-19 until further instructions are shared with you about the quarantine process.

Students  should report potential exposure and any personal travel via cruise or to a CDC advisory level 2 (Japan) or level 3 (China, Iran, South Korea, and Italy) countries. Additionally, if you have been to an area in the country that has confirmed cases, we ask that you report potential exposure.  If you believe you have had exposure to COVID-19 during your travels, please contact the State of Utah Coronavirus Hotline (1.800.456.7707) for an initial assessment.

After you have spoken with the coronavirus hotline, please contact Student Health Services at 801.832.2239 or studenthealthservices@westminstercollege.edu so that we can provide support should a self-quarantine be required.

Westminster courses will continue instruction via remote delivery through the end of May Term (June 5).

Credits, Advising, and Graduation

This semester is certainly very challenging for us all. There are a few changes that have been made after consultation with our faculty leaders and Faculty Senate that impact students and faculty.

For students, the following changes and reminders about important dates was sent out:

The due date for undergraduate students to elect to take a class under a credit/no credit (CR/NC) grade scheme was extended to Friday, April 10. Download the election form.

Additionally, the two course maximum for the CR/NC grading option has been lifted and students may seek approval from faculty advisors to count courses passed in this way to fulfill major or minor requirements.

The last day to withdraw from a class with a W is Friday, April 10. After that day, students withdrawing receive a WF which counts as an F grade in GPA calculations.

Graduation applications are due April 1 for those intending to graduate at the end of the Fall 2020 semester.

To allow additional time for remote advising meetings, registration for Summer and Fall classes has been moved to start at 7:30am on Monday, April 6, according to the following schedule:

  • April 6 – Graduate Students and Seniors
  • April 7 – Juniors
  • April 8 – Sophomores
  • April 9 – Freshmen

All forms required in the Registrar’s office can be sent as an attachment to email to registrar@westminstercollege.edu. In lieu of signatures clear indications of support can also be sent via a Westminster email account. As you’re working with students, if you need students added or removed from your advisee list in Self-Service, send a request to the Registrar’s office.

We recognize that many faculty will be teaching in new modalities that have been unexpectedly thrust upon them, and we will be providing great flexibility with respect to student evaluations of teaching. Faculty under review for promotion already have the choice of which evaluations to include in their promotion materials. That flexibility will be extended for contract renewal as well. Faculty can elect to include or not include evaluation materials for any or all classes that are taught during Spring/May 2020 in their contract review materials. The choice of which evaluations to include or exclude don’t need to be made until faculty are preparing their materials for their next contract review.

Please reach out Debbie Tahmassebi, Christie Fox, or Michael Santarosa if you have any questions or if we can provide further assistance in some way.

Message From the Provost

I understand how difficult this will be for all of our students and faculty. We are a campus built on predominantly face-to-face classes and strong connections between our students and faculty and we will all be moving into unfamiliar and uncomfortable spaces. I hope that we can work together, be generous and kind with each other, and do our best. This is a time for patience and flexibility, including relaxed assignment deadlines and such for students who may have limited access to technology and internet services.

I anticipate questions to arise that we haven’t yet thought about how to address. Please send those to your dean and me, and we will work through them and share back questions and answer via a faculty FAQ site, since I imagine several people may have the same and/or similar questions. Stay tuned for an invitation to join a group site.

Hikmet Loe and Rodney Glore have put together a new Canvas site called Faculty Teaching Resources, that you all will shortly be invited to join. On the site, you will find links to many resources in IS, links to Canvas assistance, information on teaching online, as well as other topics. Please send any questions and/or suggestions you have about the site, as well as additional resources you would like to share with your colleagues, directly to the IS Help Desk as the best means for Hikmet and Rodney to gather and respond.

Resources for Faculty

Information Services (IS) recommends you consider the resources listed below, keeping in mind that should local and/or national Internet usage peak due to similar approaches taken in other organizations, traffic may slow or even halt at times. For this reason, it’s best to plan to allow for flexible, asynchronous response on assignments, and the development of low bandwidth uses as much as possible (limit or avoid audio and avoid video completely).

All systems listed will require internet connectivity (cell phone service included) and may require internet speeds at least 40MB up and down. IS would also recommend regularly updating your computer (OS and browser) as well as rebooting frequently. Last, please be aware that phishing scams are appearing in many inboxes with content related to preparation for a COVID-19 outbreak.

Canvas: Westminster’s learning management system, all academic courses are pre-loaded and we would encourage faculty to start populating the courses with course material.

Microsoft Teams: Collaboration space available to all employees and students, it is a great location to conduct meetings remotely and collaborate on projects. Teams also allows video conferencing, which would be a good way to interact with the community and/or students if face to face contact is needed. IS has prepared a quick-tips guide for use of Teams – simply contact the Help Desk to have one sent to you. You can access Teams through Office Online.

Westminster Anywhere: A virtual desktop tool that allows users to have access to most academic applications that are on a Westminster computer. This resource is extremely useful when the user is needing to use administrative tools (Colleague, Nolij, etc.). Students might also use it for academic software that is needed for class.

OneDrive: Cloud file storage that all available to employees. Allowing the user to access any file from anywhere, similar to the H: drive except if you have internet access you can get to your files.

Faculty and Staff Resources Webpage: Westminster webpage with links to many different faculty/staff resources that might be helpful at this time.

Online Instructing Best Practices: Westminster’s Professional and Continuing Education department has information on best practices on organization/time management, technology, communication, and learning that you may find useful during this time.

Contact

For more information about resources or for assistance in getting course materials or documents moved, please submit an IS request ticket under the general question form. The IS support team will contact you to set up a meeting time.

Updated on March 25, 2020

Remote Work and Paid Leave

Except for situations where staff are required to remain off campus due to potential exposure to COVID-19, all staff should follow these guidelines from HR.

The processes outlined below will be in place until further notice, as informed by public health orders, k-12 school closures, and other federal, state, and local guidance. These processes are subject to change on an ongoing basis as we continue to respond to new information.

  • Remote Work Agreements


    We are extending the option for remote work for staff in positions where work can be completed off-campus. We are encouraging supervisors to be as flexible as possible in approving remote work while still ensuring continuity of required services. Remote work agreements can be combined with scheduled time on campus. For offices that need ongoing coverage, team members can alternate days working remotely and on campus. It’s been a useful exercise to experiment with remote work for a week or so, and offices are figuring out how to make it work. Let’s build on what we’ve learned and continue to share ideas and solutions with one another. If you’ve already completed a Remote Work Agreement form, there is no need to submit another form for this extension.


  • Paid Emergency Leave


    We are also extending the availability of paid emergency leave beyond this week for staff who are unable to work (either on campus or remotely) for a qualified reason related to COVID-19. Full-time staff are eligible for a total of two weeks paid leave, which can be used as continuous leave or to supplement the need for a reduced work schedule. If additional leave time beyond two weeks is required, full-time staff may request the use of any of their available accrued leave time.
    Paid emergency leave is also available for part-time staff regularly scheduled at 20 or more hours per week. As part-time staff do not accrue leave time, we are expanding their paid emergency leave to up to four weeks.


To confirm your work schedule and work location for the coming weeks based on the processes outlined above, start with your direct supervisor. Supervisors should consult with their cabinet member for further direction. Cabinet members will know when additional guidance from HR is necessary.

We believe these processes will provide good options for most of our staff to effectively balance work and personal responsibilities. There will be a few unique staff positions where work is not available for one or more weeks due to our current campus status. Supervisors will be reaching out to staff in these positions to discuss available options. For example, full-time staff may elect to use accrued vacation or flex time during weeks they are not scheduled due to work not being available. Staff may also apply for expanded unemployment insurance benefits as proposed by the Senate today. I will be working directly with staff and supervisors to work through these individual situations. Regardless of pay status we will continue to cover all health benefits for full-time staff during any temporary reduction.

Forms

Please note these forms must be completed electronically by staff and supervisors and will only be accepted via email. Instructions are included in each form.

Temporary Remote Work AgreementApplication for Emergency Leave

For employees considering remote work, these are some of the requirements that will be included in the agreement:

  • Employees must have all resources necessary to complete their work (computer, phone, connectivity, necessary materials, etc.). Additional college support, such as providing equipment or software cannot be accommodated at this time.
  • Employees must be fully available and engaged in work responsibilities for the duration of their remote work schedule as approved by their supervisor.
  • Employees must provide a phone number where they may be reached directly and respond to all forms of communication promptly.
  • Employees must continue to attend on-campus meetings as supervisors deem necessary.
  • Employees must continue to meet established timelines and deadlines for all assigned work.
  • Employees must communicate with their supervisor as requested to provide updates and progress reports on their work.
  • Employees must continue to comply with all college policies and procedures. Failure to do so may result in termination of remote work privileges and/or corrective action.
  • Employees must continue to report time on WebAdvisor as per the Staff Handbook.
  • Employees must exercise judgement to protect college information by following policies information security, software licensing, and data protection, and ensure that unauthorized individuals do not access college data.

Student Employees

Career Center staff will be sending guidance by the end of this week to include options for some students to work remotely, and ongoing eligibility for income replacement for students who are not able to work due to our current campus status.

In summary:


Able to work on campusNeed to work off-campusReduced availability or not able to work
Essential PersonnelContinue to work as instructed by your supervisorMay not be available for all essential personnel, check with your supervisorApply for paid leave through HR
All other staff (full-time and part-time)Continue to work as regularly scheduledRequest a remote work plan through your supervisorApply for paid leave through HR
Student employeesContinue to work as regularly scheduled (up to 20 hours per week)Not available for student employees at this timeApply for paid leave through the career center

We will continue to share information and encourage you to reach out to your supervisor or a member of the HR team with any questions.

COVID-19 is drastically changing the daily habits of workers globally. If the decision to work remotely is made, it’s a good idea to keep cybersecurity fundamentals and best practices in mind. That means protecting your devices and the critical data you work with just as you would in the workplace. Maintaining the security of critical Westminster College data and protecting personal information is the responsibility of everyone in the community. If you have cybersecurity questions or concerns or require support with any of the college’s information systems, please don’t hesitate to reach out to Computer Support.

Maintain close contact with Westminster College and your supervisor. 

It’s a smart move to stay on top of all college communications. As Westminster continues to react to developments related to COVID-19, you will receive important notifications regarding policy changes as well as updates to help keep you, your coworkers, and the community safe. Additionally, if you have questions, please ask. There are several resources available to support you in your role.

Use what’s in the college’s software toolbox.

Fulfilling the college’s mission of educating students in the best manner possible given the current situation will require a degree of improvisation. The college has several resources available that are conducive to a collaborative environment and will help you accomplish your responsibilities. These programs and applications have been vetted for their data security attributes and are fully supported by the Computer Support Team. Substitute programs may not have the same security protections and support. Additionally, personal email should not be used to conduct college business and college data should never be stored on personal devices.

Use strong passwords unique to different applications and accounts. 

The Westminster College Password Policy offers some great guidance on how to construct a strong password. Keep in mind that longer passwords are more difficult to break than shorter passwords. Additionally, it is important to use a password unique to each application or account. This means your home WiFi, your online banking application, Westminster College account, etc. should all have different passwords. If the same password is used for multiple accounts, having just 1 password revealed exposes all accounts sharing that password to an attack known as credential stuffing.

Be conscious of where you are working. 

Working remotely affords great flexibility where job responsibilities can be accomplished. Working with critical data should be done from a known, secure network; never from a public, unsecured WiFi network or hotspot. Home WiFi networks can be secured by utilizing a strong password to access the wireless network and enabling the WPA2 data encryption standard. Enabling these safeguards protects your devices and important data you may be working with from cybercriminals.

Beware of coronavirus themed phishing emails and other social engineering attacks. 

Cybercriminals are exploiting the pandemic to send fake emails with dangerous links as well as posting fraudulent coronavirus update websites. Clicking on malicious attachments or embedded links could allow cybercriminals to take control of your device, log keystrokes, or even access sensitive college or personal data. Westminster College flags all emails sent to college email addresses from outside the College’s domain. These flagged emails should be met with additional scrutiny. If you receive a suspicious email, please report it by entering a computer support ticket and a member of the IS security team will be happy to investigate.

Faculty and staff should report any instance of potential exposure to their direct supervisor prior to returning to campus. Potential exposure includes but is not limited to:

  • International travel to a level 2 or higher country
  • Cruise ship travel
  • Travel to any area with a high concentration of confirmed cases such as a government sponsored containment zone or a CDC designated COVID-19 cluster
  • Attendance at large events where confirmed cases were reported
  • Exposure to family members with symptoms or diagnosed
  • Experiencing symptoms

Employees should also contact the Utah Department of Health coronavirus hotline at 1.800.456.7707 if they might have COVID-19 and remain off campus pending further guidance from health officials and their supervisor.

Supervisors should immediately notify their cabinet member and the Executive Director of Human Resources, Julie Freestone. In consultation with the cabinet member and Human Resources, the supervisor may ask the individual to work remotely or designate paid administrative leave.

Employees with Symptoms of Respiratory Illness

Employees must follow any individual guidance given to them by their physician and/or public health officials. The employee should be in communication with their supervisor regarding their status and must not return to work if they are continuing to experience any symptoms. The respiratory illness symptoms of most concern are:

  • Fever
  • Cough
  • Shortness of breath

Employees with COVID-19

People with COVID-19 who have stayed home (home isolated) can stop home isolation under the following conditions:

Not Having a Test to Determine If You Are Still Contagious

If you will not have a test to determine if you are still contagious, you can leave home after these 3 things have happened:

  • You have had no fever for at least 3 full days without the use of medicine that reduces fevers,
  • other symptoms have improved (for example, when your cough or shortness of breath have improved),
  • and at least 7 days have passed since your symptoms first appeared

Tested to Determine If You Are Still Contagious

If you will be tested to determine if you are still contagious, you can leave home after these 3 things have happened:

  • You no longer have a fever without the use of medicine that reduces fevers,
  • other symptoms have improved (for example, when your cough or shortness of breath have improved), and
  • you received 2 negative tests in a row, 24 hours apart (your doctor will follow CDC guidelines).

Discontinuing Home Isolation

Individuals with laboratory-confirmed COVID-19 who have not had any symptoms may discontinue home isolation when at least 7 days have passed since the date of their first positive COVID-19 diagnostic test and have had no subsequent illness.

Employees with the Flu

Employees should follow any individual guidance given to them by their physician, and stay in communication with their supervisor. In general, employees should stay home if they are sick until at least 24 hours after their fever (temperature of 100 degrees Fahrenheit or 37.8 degrees Celsius or higher) is gone. Temperature should be measured without the use of fever-reducing medicines (medicines that contain ibuprofen or acetaminophen).

Not everyone with flu will have a fever. Individuals with suspected or confirmed flu who do not have a fever should stay home from work at least 4–5 days after the onset of symptoms. Persons with the flu are most contagious during the first 3 days of their illness.

Employees with Other Illnesses

Employees should follow any individual guidance given to them by their physician, and stay in communication with their supervisor.

CDC Resources

Working On Campus

Promote Personal Prevention Behavior

Establish expected hygiene conduct for all employees, which includes the following:

  • Stay home if sick (especially if experiencing fever, cough, or shortness of breath). Do not come into work. Likewise, notify your supervisor if you become ill at work, then go home.
  • Cover coughs and sneezes.
  • Wash hands frequently with soap and water for at least 20 seconds, especially after using the restroom, before eating, and after blowing your nose, sneezing, or coughing. Use hand sanitizer if hand washing is not readily available.
  • Avoid touching eyes, nose, and mouth with unwashed hands.
  • Regularly clean and disinfect shared work areas, including desks, tables, phones, computers (keyboards and computer mice), etc.

Provide Infection Control Supplies

Make sure the workplace is stocked with facial tissue, hand sanitizer, and there is ready access to hand-washing facilities.

Social Distancing

Increase physical distance between employees in the workplace—this may require re-arranging workspaces temporarily.

Decrease social contact in the workplace by:

  • Limiting in-person meetings by conducting meetings over the phone, video, or chat.
  • Maintaining distance in break rooms or staggering lunch breaks to reduce the number of people using the space at one time.
  • Conducting necessary in-person meetings in a larger space which accommodates about 6 feet of distance between all attendees. If weather permits, meetings may also be held outdoors.
  • For offices which typically accommodate walk-in service requests and/or appointments, move toward a more formal appointment-scheduling process to better control the flow of people in and out of the office space.
  • Posting social distance flyers at office entrances reminding people of the importance of maintaining a greater awareness of personal space (about 6 feet between people).
  • Posting signs indicating that offices/workplaces/buildings are open only to members of the Westminster College community, and not to visitors.

Reporting Exposure

If you worry you may have COVID-19, call Utah’s coronavirus hotline at 1.800.456.7707. Seek medical care  and make sure to  call the  doctor  before  arriving. Do not come to campus and avoid contact with others.  

College faculty or staff should report potential exposure to their direct supervisor along with any personal travel via cruise or to a CDC advisory level 2 or above country.

Students  should report  potential exposure and any personal travel via cruise or to a CDC advisory level 2 or above country by emailing or calling Student Health Services. Students seeking in-person care must call ahead.

Report Exposure: studenthealthservices@westminstercollege.edu

Call:801.832.2239

Travel Restrictions

Westminster is cancelling all  non-essential  college travel,  domestic, and international,  through the end of May Term, June 5. May Term  Study Experiences  and  spring  graduate trips  are cancelled.

Any  exceptions to  business-related  college travel,  domestic, or international,  must be approved  through your supervisor with approval at the  cabinet  level.

The federal government has issued a Global Level 4 Health Advisory - Do Not Travel in response to COVID-19, which means international travel is very restricted. Additionally, the CDC has issued a Level 3 Global Pandemic Warning, which applies to all international travel.

Anyone traveling from New York, returning from a cruise, or returning from a CDC advisory level 2 or above country, must self-quarantine for 14 days.

Protecting Yourself

You may be able to reduce the risk of spread of coronaviruses by taking the same steps as you would to prevent infection from the flu and the common cold: 

  • Wash hands often with soap and water. Use hand sanitizer if water is not available. 
  • Avoid touching your eyes, nose, or mouth with unwashed hands. 
  • Avoid contact with people who are sick. 
  • Stay home while you are sick and avoid close contact with others. 
  • Cover your mouth/nose with a tissue or sleeve when coughing or sneezing. 
  • Practice social distancing measures (6 feet of distance) when possible.

Behaviors of Bias

Be aware that concern around this emerging issue can lead to stigma and bias. 

  • Coronavirus doesn’t recognize race, nationality, or ethnicity. 
  • Wearing a face mask does not mean that a person is ill. 
  • Submit a Bias Report  if you see, hear, or read misinformation or harassment. 
  • Show compassion and support for those who have been most closely impacted.

Precautionary Campus Cleaning

To slow the spread of the coronavirus, all campus cleaning personnel were trained on the CDC recommendations for schools and are taking these extra precautions while cleaning campus facilities:

  • Personnel are carrying a spray bottle of disinfectant with them and continuously disinfecting doorknobs, restrooms, and commonly touched surfaces. Campus community members should be aware that the disinfectant in use can leave a slight residue on surfaces such as desks and door handles. Please know that disinfectant residue is normal.
  • Cleaning team supervisors are conducting more quality control checks and assisting cleaning personnel with following the new standards.
  • Two additional cleaning personnel are on campus deep cleaning shared spaces, disinfecting classrooms, and cleaning other areas not part of the normal routine.
  • The college's supply of disinfectant is being ordered and replenished regularly.
  • With less people on campus the next couple weeks, regular cleaning personnel are focused on high traffic areas and other areas as requested.

Virtual Campus Events

Westminster students and community members can continue to engage with each other through online programs and events that promote interpersonal connections, academic enrichment, inclusion, and community.

Learn More

Event Cancellations

All college events are canceled until further notice.

Athletics Cancellations

As a precautionary measure to help reduce the spread and effect of the COVID-19 (novel coronavirus), the NCAA and RMAC are canceling athletic events.

Learn more

Performing Arts Cancellations

Westminster performing arts events are cancelled or postponed following Westminster College coronavirus. All ticket sales are temporarily suspended.

Learn more

Availability of Campus Services

The Westminster College Bookstore is committed to supporting students, faculty, and staff through this challenging time. Amid COVID-19 activities, the bookstore is offering options to provide peace of mind and access to resources to aid in your success.

Currently, the bookstore is open to the public on reduced hours and is fulfilling as many online orders as possible through the campus store website. The bookstore is following operational and sanitation direction to keep the campus community as healthy as possible. As situations throughout the country change, the bookstore is adjusting as needed.

You can shop online on the bookstore website and receive free shipping with no minimum purchase (including course materials, supplies, apparel, technology, and more). There, you can also view information including:

  • Information on how to access Free eBooks with your .edu email address. You have access to up to 7 free eBooks through May 25th.
  • If you have rented a book, the bookstore has free shipping return labels. The bookstore is also extending the non-return period without penalty for additional 15 days past the current due date to assist with increased returns by mail. Details found online and will be included in your rental return reminder emails.
  • How to sell your books online
  • Updated store hours and FAQ

Reduced Hours

  • Monday–Thursday: 10:00 a.m.–4:00 p.m.
  • Friday: 10:00 a.m.–2:00 p.m.

Additional Information

  • Graduate business program books will be shipped.

Changes to Therapy

All in-person therapy is canceled until at least June 5, 2020.

  • Established Student Clients: Email your therapist to see if you are eligible for therapy by phone.
  • Waitlisted Student Clients: Watch your email for updated information from the Counseling Center.

All group therapy is canceled until at least June 5, 2020. If you participated this semester, watch your email for information and updates on ways to connect and find continued support.

Online Resources

The Counseling Center has prepared online resources for you related to counseling, therapy, meditation, supporting yourself, and practicing self-care.

The Shaw grill station will remain open and an entrée will be available at lunch time along with pizza and a selection of grab and go items including heat and serve meals. To avoid contamination, self-service items will not be available. The breakfast fruit and yogurt bar and salad bar are closed. Soups, breads, and pastries are available in the main line, served by dining staff. Some items are pre-packaged.

Dine-in seating in Shaw and Bassis are closed per Salt Lake County shutdown of all dine-in services.

Available grab-and-go items include:

  • Fruit and yogurt cups
  • Salads and dressing cups
  • Assorted sandwiches and wraps
  • Packaged breads and bagels
  • Assorted, packaged breakfast pastries

Hours

Hours and services are subject to change, based on updates from college leadership.

Shaw Café

  • March 27: 7:45 a.m.–1:30 p.m.
  • March 28–29: 10:00 a.m.–2:00 p.m.
  • March 30–April 3: 7:45 a.m.–1:30 p.m.
  • April 4–5: 10:00 a.m.–2:00 p.m.

Griff’s Roost

Closed until further notice.

Food Delivery for Quarantined Residential Students

If you have been diagnosed with COVID-19, meal replacements may be ordered for delivery to your residence hall. Orders must be placed online by 1 p.m. the day before delivery from Residential Life.

Closure

The Health, Wellness, and Athletic Center is closed until further notice.

Online Resources

The Fitness, Wellness, and Recreation department has prepared online resources you can use to stay healthy and active at home.

Due to the COVID-19 pandemic, the Giovale Library will be closed until further notice, however, the library is committed to supporting you and providing the best service it can at this time, including electronic resources and by-appointment-only support.

To support efforts to reduce the spread of COVID-19, the Registrar’s Office is stopping in-person services except for limited hours on Fridays. Most business with the Registrar’s Office can be conducted online. Some processes remain a bit cumbersome and the office is working diligently to make them easier to complete remotely. The Registrar’s Office appreciates your patience as it transitions to new ways of serving you. Let the office know if you have questions or need assistance.

Transcript Ordering

Visit the transcript webpage for instructions on how to place official transcript orders online or in-house and how to access your unofficial transcript. Mailed transcript orders will be completed on Friday mornings. In-person orders are made by arrangement by sending an email to registrar@westminstercollege.edu.

Major or Minor Declaration

Email the declaration form as an attachment from your Westminster email account to registrar@westminstercollege.edu. Faculty can also send a message indicating their approval by email.

Graduation Application

Email the Graduation Application as an attachment from your Westminster email account to registrar@westminstercollege.edu. Faculty can also send a message indicating their approval by email.

Diploma Mailing

Complete the form at the bottom of the apply for graduation webpage. The cost is $20. Diplomas can be picked up on Friday mornings, 8–11 a.m., or by arrangement by sending an email to registrar@westminstercollege.edu.

Registration

Registration should occur online through Self-Service. Instructors waiving prerequisites or giving permission to register should email their approval to registrar@westminstercollege.edu with the student’s name and ID number along with course or section details.

All Other Processes

Complete the relevant form and email it as an attachment to registrar@westminstercollege.edu.

Due to the COVID-19 pandemic, Disability Services has made some changes to its operations that impact faculty members and students.

Information for Students

Disability Services and Testing Center Hours, Operations, and Contact Information

Disability Services is still operating Monday–Friday, 8:00 a.m.–5:00 p.m., however, all appointments and services will be conducted via phone or virtually until further notice. The Testing Center is currently closed due to the Giovale Library closure.

If you have questions or concerns during this time, contact Disability Services:

Online Exams and Extended Time for an Online Exam

Please communicate with your instructors to discuss your exam accommodations in their courses. Disability Services is available to instructors and students to consult about unique circumstances. The Testing Center is currently closed due to the Giovale Library Closure.

Some instructors may opt for alternative assessments (e.g. essays, untimed exams, etc.) which would not require exam accommodations.

If your instructor is creating online timed exams, please notify your instructor if you will need extended time. Academic departments are responsible for setting up extended testing time in Canvas or other online platforms.

Students Using a Volunteer Note-Taker

Once you have learned from your instructor on how they will adapt your course for virtual instruction, let Disability Services know if you would like to continue receiving notes. You may find that you no longer need a note-taker due to the course design changes. For example, lectures that are prerecorded videos can be watched at your own pace.

Regardless of your decision to continue receiving notes, all established note-takers will receive compensation for their notes. 

Modification of Attendance and Assignments Accommodations

Completed accommodations will be honored, though reasonable modifications to the structure of the agreements may be needed with the shift to online instruction. For example, courses may not have an attendance component moving forward, which would alleviate the need for modified attendance. Please contact Disability Services to discuss any additional barriers presented by changes to course formats.

How to Request New Accommodations Due to Barriers Introduced by the Switch to All-Virtual Instruction

If you are not currently registered with Disability Services, contact the office:


Information for Faculty

Disability Services and Testing Center Hours, Operations, and Contact Information

Disability Services is still operating Monday–Friday, 8:00 a.m.–5:00 p.m., however, all appointments and services will be conducted via phone or virtually until further notice. The Testing Center is currently closed due to the Giovale Library closure.

If you have questions or concerns during this time, contact Disability Services:

What to Consider in Regards to Disability Access When Adapting Course Materials for Virtual Instruction

Disability Services acknowledges the significant effort required to quickly adapt your courses to online instruction and wants to collaborate with you to ensure that access for students with disabilities is maintained through this transition.

Some students may encounter disability-related barriers with online instruction or assessment (e.g. students who use assistive technology, students with medical limitations on screen usage, etc.). Some tips to keep in mind as you are creating virtual course content include: (adapted from the University of Washington’s “20 Tips for Teaching an Accessible Online Course”):

  • Use clear, consistent layouts and organization schemes for presenting content and make instructions and expectations clear for activities, projects, and assigned reading.
  • Offer outlines, scaffolding tools, and adequate opportunities for practice to help students learn.
  • When selecting new materials, try to find videos that are already captioned and articles that are available in a text-searchable format (meaning you can highlight and search the text within the document).
  • Images can be made accessible to blind and low-vision students by providing captions or inserting alt text into the image. Use large, bold fonts on uncluttered pages with plain backgrounds and color combinations that are high contrast.
  • Provide flexibility and understanding as this experience may cause disruption to a student’s home life and available resources that may negatively impact their disability symptoms.

Exam Accommodations for Online Exams

Please communicate with your students to discuss their exam accommodations in your courses. Disability Services is available to instructors and students to consult.

Extended Time

Extended time on exams as an accommodation generally only applies to traditional, time-limited exams. If you decide to offer an alternative means of assessment (e.g. essays, non-timed exams, project work, etc.), a student’s extended time may no longer be applicable. Disability Services encourages you to speak with registered students if that is the case.

How to give extended time in Canvas:

  1. From the list of quizzes, click the link for the quiz, but don't click the button to edit it to look at your quiz page after your quiz is published.
  2. Along the right-hand side, you will see the option to moderate your quiz.  From there, you can see quiz progress and, depending on your settings, give additional attempts or additional time.

For a detailed walk-through on extending time with example screenshots, visit Canvas’ webpage about adding extending time to assessments.

Academic departments are responsible for setting up extended testing time in Canvas or other platforms. Faculty can email Rodney Glore (rglore@westminstercollege.edu) about any questions, or contact Disability Services.

The Testing Center

The Testing Center is currently closed due to the Giovale Library closure. All exams should be administered online or through other remote assessment methods by faculty.

Modification of Attendance and Assignments Accommodations

Completed accommodations should be honored, though reasonable modifications to the structure of the agreements may be needed with the shift to online instruction. For example, courses may not have an attendance component moving forward, which would alleviate the need for modified attendance. Please contact Disability Services to discuss any additional barriers presented by changes to the course format.

Student Health Services is open Monday–Friday 9:00 a.m.–2:00 p.m. for its usual services. If you are experiencing any symptoms related to coronavirus, you must call 801.832.2239 before arriving.

Tutoring will be available online to students through the remainder of the Spring Semester and during May Term. Visit the webpage for the Math, Physics, and Computer Science Tutoring Center to view the center's online process. Information about online processes for other tutoring centers will be posted as it becomes available.

While in-person classes are postponed, the Writing Center will not be open for in-person consultations, but will continue to offer electronic feedback on writing for students, faculty, staff, and alumni. Starting Monday, March 16, you can arrange two different kinds of electronic writing consultations.

Student Financial Support Resources

Comcast Xfinity WiFi Student Offer

Xfinity is offering eligible students (who live within its service area in a household that is not already a customer) a prepaid card worth about 2 months of internet service. There are no upfront fees or installation costs for service and eligible students can sign up online to get a self-install kit. The offer is available through June 1st. Additionally, Xfinity WiFi hotspots across the country will be available to anyone who needs them for free (including non-Xfinity internet subscribers).

United Way Worldwide Community Response and Recovery Fund

United Way Worldwide created the COVID-19 Community Response and Recovery Fund to support communities struggling in the wake of the pandemic. Ninety-five percent of all donations will serve communities through local United Way locations and 211 operations that are helping people cope. That might mean emergency food supplies, helping people cover rent or utilities after losing wages or jobs, and more. You can find your local 211 operation/United Way location online and explore services they offer that are benefitting from this fund.

Rocky Mountain Power

Rocky Mountain Power has temporarily suspended nonpayment disconnections for customers. If you are having trouble paying your bill, let Rocky Mountain Power know as soon as possible to receive help. Customers can make payment arrangements online to request more time to pay their bill or set up a payment plan and can call to speak with a customer care specialist at anytime (1.888.221.7070).

Dominion Energy

To support customers during the pandemic, Dominion Energy will not shut off your power for nonpayment. If your service was previously shut off for nonpayment, you can contact Dominion Energy and they will work with you to restore your service. If you are facing financial difficulties, contact Dominion Energy. For customers facing severe financial strain, Dominion Energy offers energy assistance.

Food Services

Individuals and families in need of food assistance can use Feeding America’s website to find help by searching their network of food banks. Feeding America’s network serves communities in all 50 states, Washington, D.C., and Puerto Rico, and food is available to anyone who needs it (free and confidential) without obligation and regardless of circumstance.

U-Haul Free Self-Storage

U-Haul announced that the company will offer 30 days of free self-storage at U-Haul-owned and -operated facilities to help students impacted by university and college campus changes. The free month applies to new customers with college IDs and is a limited-time offer subject to availability. Students can search on the U-Haul website for the nearest store and contact the store by phone or visit in person to take advantage of the offer.