Coronavirus (COVID-19) Resources

Guidance for Coming to Campus

College leadership has set guidance for everyone (including contractors and visitors) planning to come to the Westminster campus. Do not come to campus if you are feeling sick. Additionally, the state of Utah is is encouraging anyone who attended recent protests to monitor themselves for symptoms and seek testing and isolate themselves if symptoms develop.

Information has been provided for everyone (including contractors and visitors) about checking symptoms to determine if you should come to campus. Hanging out on campus is discouraged. If you must come to campus for classes or other obligations, practice social distancing (keep 6 feet of distance between yourself and others) and take other actions to reduce the risk of spread of coronaviruses.

Before coming to campus, check yourself for COVID-19 symptoms. Do you have:

  • Cough
  • Shortness of breath

OR any 2 of the following symptoms:

  • Fever (temperature of over 100.3º F – take temperature without the use of fever-reducing medication)
  • Chills
  • Repeated shaking with chills
  • Muscle pain
  • Headache
  • Sore throat
  • New loss of taste or smell

Do not come to campus if you feel sick. Additionally, if you or anyone with whom you have been in close contact has been diagnosed with COVID-19 and/or been placed in quarantine, or if you have been asked to self-isolate or quarantine by a medical professional or local public health official, do not come to campus. The restriction on close contact does not apply to health professionals who have performed urgent care work with appropriate personal protective equipment.

CDC Guidance

Had or Likely Had COVID-19: When You Can Safely Be Around Others

You Think or Know You Had COVID-19 and Had Symptoms

You have had 3 days with no fever, symptoms have improved, and It’s been 10 days since symptoms first appeared.

You Tested Positive for COVID-19 But Had No Symptoms

10 days have passed since your test. Depending on the healthcare provider’s advice and availability of testing, you might get tested to see if you still have COVID-19. If you will be tested, you can be around others after you receive 2 negative test results in a row, at least 24 hours apart.

You Are Immunocompromised Due to Medication or a Health Condition

You may need to self-isolate longer than 10 days. A healthcare provider may recommend testing, which means 2 negative tests in a row, at least 24 hours apart.

You have had close contact someone with COVID-19

Anyone who has close contact with someone with COVID-19 should stay home for 14 days after exposure, based on the time it takes to develop illness.

You may be able to reduce the risk of spread of coronaviruses by taking the same steps as you would to prevent infection from the flu and the common cold: 

  • Wash hands often with soap and water. Use hand sanitizer if water is not available. 
  • Avoid touching your eyes, nose, or mouth with unwashed hands. 
  • Avoid contact with people who are sick. 
  • Stay home while you are sick and avoid close contact with others. 
  • Cover your mouth/nose with a tissue or sleeve when coughing or sneezing. 
  • Practice social distancing measures (6 feet of distance) when possible.

Face Covering Requirements

Face covering requirements are in place for all who are physically able to comply. All individuals should keep their face covering with them and ready to use at all times. If you have any concerns about individual behavior, submit them through the COVID-19 comments, questions, and incident reporting form.

Your face covering should cover your nose and mouth. Social distancing is still important—coverings do not protect the wearer from exposure within 6 feet of another individual. Wear your face covering when:

  • Around others
  • Moving through indoor spaces
  • In another departmental office area
  • Receiving services such as maintenance or IS service calls in residential suites and offices
  • Utilizing an indoor study and/or lounge space
  • Requested by those in your proximity
  • Evacuating a building because of a fire alarm or other emergency
  • In Shaw's food serving area

Why am I being asked to wear a face covering?

In light of the available data about how COVID-19 spreads, CDC recommends that people wear a cloth face covering to cover their nose and mouth in a community setting. This is to protect people around you if you are infected but do not have symptoms.

When should I wear a face covering?

A cloth face covering should be worn whenever people are in a community setting, especially in situations where you may be near people. These settings can include the food serving area in Shaw, in the hallways of campus buildings, in study or lounge areas, and in multi-stall restrooms. These face coverings are not a substitute for social distancing.

Do I need to wear a face covering when I am in a room or office by myself?

Generally, no. However, you need to use a face covering if someone enters the room and you are unable to maintain social distance.

Do I still need to stay at least 6 feet away from others if I’m wearing a face covering?

Staying at least 6 feet away is always a good idea, but they are particularly important with social distance cannot be maintained. Wearing cloth face coverings is an additional public health measure people should take to reduce the spread of COVID-19. CDC still recommends that you stay at least 6 feet away from other people (social distancing), wash your hands frequently and take other everyday preventive actions. A cloth face covering is not intended to protect the wearer, but it may prevent the spread of virus from the wearer to others. This would be especially important if someone is infected but does not have symptoms.

What type of face covering should I wear?

Face coverings can be really simple! A re-usable cloth face covering can be a scarf, gaiter, neck wrap, bandana, or sewn cloth face masks. Face coverings can be made from a T-shirt or other materials that you can typically find at home. Utah even has an initiative to give a face mask to every Utahn who requests one. A face covering should cover your nose and mouth and allow you to breathe easily.

Who should not wear face coverings?

Cloth face coverings should not be placed on young children (younger than 2 years of age), anyone who has trouble breathing, or is unconscious, incapacitated or otherwise unable to remove the cover without assistance.

Do I have to wear a face covering when I’m outdoors on campus?

Generally, no. However, if you are in a situation where you might come into close proximity (within 6 feet) to someone else (such as passing each other on the bridge or on a narrow sidewalk), you should be prepared to put on your face covering. If you’re engaged in physical activity, such as running, jogging, bicycling, etc., you should keep at least 10 feet between you and others.

How often should I wash my face covering?

For re-usable cloth face coverings, you should wash them between each day of use or when they become visibly dirty. Disposable face coverings cannot be effectively cleaned for re-use.

Face coverings can sometimes make it difficult to communicate, especially for people who have disabilities which impact speech or hearing. How can I communicate effectively while wearing a face covering?

Consider the communication options that are available to you. Can you plan to communicate through a video or phone call, or through written communication like email, texts, or chat? If you’re trying to communicate during an in-person interaction, can you write your conversation on a notepad, or type it out on your phones? Consider using a clear face shield or face mask.

Guidance for Campus Community Members

Residence Hall Temporary Closure

Residence halls will be temporarily closed effective immediately and will remain closed until Friday, March 27. Students will have until 12 noon Saturday, March 14 to retrieve any necessary belongings. Residential student card access will be disabled during this period. All residents should make immediate alternative plans until the residence halls reopen. Please know that this is subject to change. Students do not need to move their belongings out of the residence halls at this time. However, we ask that students take all medications, medical devices, important documents, and anything you would need to continue remote learning from an alternate location. If you are currently with family or your support system (in-state or out-of-state), we ask that you stay with them.

If you are unable to relocate for two weeks because of extenuating circumstances, please email the Office of Residence Life directly at housing@westminstercollege.edu indicating:

  • Your most recent travel over Spring Break, if any.
  • The extenuating circumstance preventing you from leaving your campus residence.
  • A contact number that we can reach you directly.

Please allow 1-2 business days for us to follow up. All residential students will need to inform the Office of Residence Life to remain in the residence halls during this temporary closure.

Food services will be available, however, the hours will be limited similar to campus breaks. Bon Appetit will share specific updates to dining services and hours as they become available.

We will do our best to ensure equity in this process and as additional details are worked out, we will continue to update you. If you have specific questions regarding housing, please contact housing@westminstercollege.edu.

Residence Hall Changes for Spring Semester and May Term

We appreciate your patience and flexibility over the past week as we determine next steps related to campus housing. We know that some students who have not returned to campus may want to come back despite limited services, and other students want to remain off campus and work remotely for the rest of the semester. Below are options for residential students regarding next steps:

Students who want to remain in the hall until the end of the Spring semester and/or through the end of May term may do so. We understand that some students’ off campus accommodations over the past two weeks were anticipated to be temporary. If you choose to remain in campus residence halls or would like to return for the rest of the semester (including the Draw and college owned houses), please complete the “Continuation of Spring Housing” form by March 30, 2020 at noon.

Students who wish to move out for the remainder of the term may do so. If you choose to move out for the remainder of the semester, please complete the “Spring Move Out” form by March 30, 2020 at noon. You will be assigned a time and move out date based on the availability indicated on the Spring Move Out form.

All forms are located in eRezLife: westminstercollege.erezlife.com

Account Credit

Students who were unable to return to their campus residence hall after spring break, or March 13, will be issued a credit for their room charges through the end of the spring term.

Housing and Meal Plan Grants

Residential students who have completed the move-out process in advance of March 30 will be issued grants towards housing and food services. The housing grant will be $1,000 for the spring term. In accordance with individual meal plan usage as of March 30, students will be granted up to $600 for the Purple Plan or up to $800 for the Gold Plan once the Spring 2020 semester is completed for those students not living on campus and not using their meal plans. Grant checks will be issued once students have completed the move-out process.

Residency Requirement

Please note that this Spring semester counts toward fulfilling the two-year residency requirement. If you have not completed your two-year residency requirement, you will be required to complete it in the 2020-21 Academic Year.

Housing Selection

The Housing Selection process will be delayed a week. If you have not completed your housing application in eRezLife, you must do so in order to select housing for the 2020-21 Academic Year. See below for the extended deadlines to housing selection.

April 5, 2020 – Application and Deposit Deadline

Students must have their housing application and $150 housing deposit completed.  Individuals not meeting this deadline will be removed from roommate groups and will not be able to select spaces until the end of the selection process.

April 6, 2020 – Housing Lottery Assignment Email

Students who have completed their housing application by the April 6, 2020 at 11:49 PM deadline will be emailed the time of their room selection.

Tuesday, April 7 – Monday, April 20, 2020 – Open Housing Selection

Individuals may select any empty room available at Westminster on the Draw, Behnken Hall 3rd floor, or Stock Hall for the 2020-2021 Academic Year. Selection times will be randomly generated based on a number system. If you have a conduct record, your number will be placed at the bottom of the randomly generated list. This must be completed if you are a returning second year student, per the two-year residency requirement; otherwise you will be automatically placed on June 1, 2020.

If you have questions, please do not hesitate to reach out to housing@westminstercollege.edu

Potential Exposure

Remember, do not come to campus if you have been or think you have been exposed to COVID-19 until further instructions are shared with you about the quarantine process.

Students  should report potential exposure and any personal travel via cruise or to a CDC advisory level 2 (Japan) or level 3 (China, Iran, South Korea, and Italy) countries. Additionally, if you have been to an area in the country that has confirmed cases, we ask that you report potential exposure.  If you believe you have had exposure to COVID-19 during your travels, please contact the State of Utah Coronavirus Hotline (1.800.456.7707) for an initial assessment.

After you have spoken with the coronavirus hotline, please contact Student Health Services at 801.832.2239 or studenthealthservices@westminstercollege.edu so that we can provide support should a self-quarantine be required.

Students in some functions will be allowed to do work remotely during this time. This should be a discussion with your supervisor if your work is eligible to be remote. For those that are not able to work remotely, you can apply for income replacement.

Student employees have the 3 options:

  • Continue to work on campus
  • Work remotely if approved by the supervisor and the Career Center
  • Apply for income replacement (students who have federal work study will be paid at 100% income replacement according to the Department of Education guidance and non-federal work study students will be paid at 60% income replacement)

The College is also exploring opportunities for students to engage additional work remotely.

If you are approved to work remotely, a Temporary Remote Work Agreement will need to be completed by you, approved by your supervisor, and sent to Student Employment (studentemployment@westminstercollege.edu) by your supervisor prior to starting to work remotely.

If you are unable to work due to any reason related to COVID-19; including work not available:

  • Student must initiate the income replacement form and the supervisor must submit to the Student Employment inbox (studentemployment@westminstercollege.edu) no later than April 10, 2020 to be paid out by the end of April.
    • All hours must be submitted on one form.
    • Supervisors should review the form for errors and completion prior to approving.
    • Forms sent to SE by the student will not be approved.
  • The inability to work remotely should be a discussion between the student and the supervisor prior to completing the income replacement. Many positions on campus do not have the ability to have work completed remotely.
  • Income replacement is good through the end of the spring 2020 semester.

If you have any questions, contact Student Employment (801.832.2594 or studentemployment@westminstercollege.edu).

Faculty under review for promotion

We recognize that many faculty will be teaching in new modalities that have been unexpectedly thrust upon them, and we will be providing great flexibility with respect to student evaluations of teaching. Faculty under review for promotion already have the choice of which evaluations to include in their promotion materials. That flexibility will be extended for contract renewal as well. Faculty can elect to include or not include evaluation materials for any or all classes that are taught during Spring/May 2020 in their contract review materials. The choice of which evaluations to include or exclude don’t need to be made until faculty are preparing their materials for their next contract review.

Message From the Provost

I understand how difficult this will be for all of our students and faculty. We are a campus built on predominantly face-to-face classes and strong connections between our students and faculty and we will all be moving into unfamiliar and uncomfortable spaces. I hope that we can work together, be generous and kind with each other, and do our best. This is a time for patience and flexibility, including relaxed assignment deadlines and such for students who may have limited access to technology and internet services.

I anticipate questions to arise that we haven’t yet thought about how to address. Please send those to your dean and me, and we will work through them and share back questions and answer via a faculty FAQ site, since I imagine several people may have the same and/or similar questions. Stay tuned for an invitation to join a group site.

Hikmet Loe and Rodney Glore have put together a new Canvas site called Faculty Teaching Resources, that you all will shortly be invited to join. On the site, you will find links to many resources in IS, links to Canvas assistance, information on teaching online, as well as other topics. Please send any questions and/or suggestions you have about the site, as well as additional resources you would like to share with your colleagues, directly to the IS Help Desk as the best means for Hikmet and Rodney to gather and respond.

Resources for Faculty

Information Services (IS) recommends you consider the resources listed below, keeping in mind that should local and/or national Internet usage peak due to similar approaches taken in other organizations, traffic may slow or even halt at times. For this reason, it’s best to plan to allow for flexible, asynchronous response on assignments, and the development of low bandwidth uses as much as possible (limit or avoid audio and avoid video completely).

All systems listed will require internet connectivity (cell phone service included) and may require internet speeds at least 40MB up and down. IS would also recommend regularly updating your computer (OS and browser) as well as rebooting frequently. Last, please be aware that phishing scams are appearing in many inboxes with content related to preparation for a COVID-19 outbreak.

Canvas: Westminster’s learning management system, all academic courses are pre-loaded and we would encourage faculty to start populating the courses with course material.

Microsoft Teams: Collaboration space available to all employees and students, it is a great location to conduct meetings remotely and collaborate on projects. Teams also allows video conferencing, which would be a good way to interact with the community and/or students if face to face contact is needed. IS has prepared a quick-tips guide for use of Teams – simply contact the Help Desk to have one sent to you. You can access Teams through Office Online.

Westminster Anywhere: A virtual desktop tool that allows users to have access to most academic applications that are on a Westminster computer. This resource is extremely useful when the user is needing to use administrative tools (Colleague, Nolij, etc.). Students might also use it for academic software that is needed for class.

OneDrive: Cloud file storage that all available to employees. Allowing the user to access any file from anywhere, similar to the H: drive except if you have internet access you can get to your files.

Faculty and Staff Resources Webpage: Westminster webpage with links to many different faculty/staff resources that might be helpful at this time.

Online Instructing Best Practices: Westminster’s Professional and Continuing Education department has information on best practices on organization/time management, technology, communication, and learning that you may find useful during this time.

Contact

For more information about resources or for assistance in getting course materials or documents moved, please submit an IS request ticket under the general question form. The IS support team will contact you to set up a meeting time.

Updated on March 25, 2020

Remote Work and Paid Leave

Except for situations where staff are required to remain off campus due to potential exposure to COVID-19, all staff should follow these guidelines from HR.

The processes outlined below will be in place until further notice, as informed by public health orders, k-12 school closures, and other federal, state, and local guidance. These processes are subject to change on an ongoing basis as we continue to respond to new information.

  • Remote Work Agreements


    We are extending the option for remote work for staff in positions where work can be completed off-campus. We are encouraging supervisors to be as flexible as possible in approving remote work while still ensuring continuity of required services. Remote work agreements can be combined with scheduled time on campus. For offices that need ongoing coverage, team members can alternate days working remotely and on campus. It’s been a useful exercise to experiment with remote work for a week or so, and offices are figuring out how to make it work. Let’s build on what we’ve learned and continue to share ideas and solutions with one another. If you’ve already completed a Remote Work Agreement form, there is no need to submit another form for this extension.


  • Paid Emergency Leave


    We are also extending the availability of paid emergency leave beyond this week for staff who are unable to work (either on campus or remotely) for a qualified reason related to COVID-19. Full-time staff are eligible for a total of two weeks paid leave, which can be used as continuous leave or to supplement the need for a reduced work schedule. If additional leave time beyond two weeks is required, full-time staff may request the use of any of their available accrued leave time.
    Paid emergency leave is also available for part-time staff regularly scheduled at 20 or more hours per week. As part-time staff do not accrue leave time, we are expanding their paid emergency leave to up to four weeks.


To confirm your work schedule and work location for the coming weeks based on the processes outlined above, start with your direct supervisor. Supervisors should consult with their cabinet member for further direction. Cabinet members will know when additional guidance from HR is necessary.

We believe these processes will provide good options for most of our staff to effectively balance work and personal responsibilities. There will be a few unique staff positions where work is not available for one or more weeks due to our current campus status. Supervisors will be reaching out to staff in these positions to discuss available options. For example, full-time staff may elect to use accrued vacation or flex time during weeks they are not scheduled due to work not being available. Staff may also apply for expanded unemployment insurance benefits as proposed by the Senate today. I will be working directly with staff and supervisors to work through these individual situations. Regardless of pay status we will continue to cover all health benefits for full-time staff during any temporary reduction.

Forms

Please note these forms must be completed electronically by staff and supervisors and will only be accepted via email. Instructions are included in each form.

Temporary Remote Work AgreementApplication for Emergency Leave

For employees considering remote work, these are some of the requirements that will be included in the agreement:

  • Employees must have all resources necessary to complete their work (computer, phone, connectivity, necessary materials, etc.). Additional college support, such as providing equipment or software cannot be accommodated at this time.
  • Employees must be fully available and engaged in work responsibilities for the duration of their remote work schedule as approved by their supervisor.
  • Employees must provide a phone number where they may be reached directly and respond to all forms of communication promptly.
  • Employees must continue to attend on-campus meetings as supervisors deem necessary.
  • Employees must continue to meet established timelines and deadlines for all assigned work.
  • Employees must communicate with their supervisor as requested to provide updates and progress reports on their work.
  • Employees must continue to comply with all college policies and procedures. Failure to do so may result in termination of remote work privileges and/or corrective action.
  • Employees must continue to report time on WebAdvisor as per the Staff Handbook.
  • Employees must exercise judgement to protect college information by following policies information security, software licensing, and data protection, and ensure that unauthorized individuals do not access college data.

Student Employees

Career Center staff will be sending guidance by the end of this week to include options for some students to work remotely, and ongoing eligibility for income replacement for students who are not able to work due to our current campus status.

In summary:


Able to work on campusNeed to work off-campusReduced availability or not able to work
Essential PersonnelContinue to work as instructed by your supervisorMay not be available for all essential personnel, check with your supervisorApply for paid leave through HR
All other staff (full-time and part-time)Continue to work as regularly scheduledRequest a remote work plan through your supervisorApply for paid leave through HR
Student employeesContinue to work as regularly scheduled (up to 20 hours per week)Not available for student employees at this timeApply for paid leave through the career center

We will continue to share information and encourage you to reach out to your supervisor or a member of the HR team with any questions.

COVID-19 is drastically changing the daily habits of workers globally. If the decision to work remotely is made, it’s a good idea to keep cybersecurity fundamentals and best practices in mind. That means protecting your devices and the critical data you work with just as you would in the workplace. Maintaining the security of critical Westminster College data and protecting personal information is the responsibility of everyone in the community. If you have cybersecurity questions or concerns or require support with any of the college’s information systems, please don’t hesitate to reach out to Computer Support.

Maintain close contact with Westminster College and your supervisor. 

It’s a smart move to stay on top of all college communications. As Westminster continues to react to developments related to COVID-19, you will receive important notifications regarding policy changes as well as updates to help keep you, your coworkers, and the community safe. Additionally, if you have questions, please ask. There are several resources available to support you in your role.

Use what’s in the college’s software toolbox.

Fulfilling the college’s mission of educating students in the best manner possible given the current situation will require a degree of improvisation. The college has several resources available that are conducive to a collaborative environment and will help you accomplish your responsibilities. These programs and applications have been vetted for their data security attributes and are fully supported by the Computer Support Team. Substitute programs may not have the same security protections and support. Additionally, personal email should not be used to conduct college business and college data should never be stored on personal devices.

Use strong passwords unique to different applications and accounts. 

The Westminster College Password Policy offers some great guidance on how to construct a strong password. Keep in mind that longer passwords are more difficult to break than shorter passwords. Additionally, it is important to use a password unique to each application or account. This means your home WiFi, your online banking application, Westminster College account, etc. should all have different passwords. If the same password is used for multiple accounts, having just 1 password revealed exposes all accounts sharing that password to an attack known as credential stuffing.

Be conscious of where you are working. 

Working remotely affords great flexibility where job responsibilities can be accomplished. Working with critical data should be done from a known, secure network; never from a public, unsecured WiFi network or hotspot. Home WiFi networks can be secured by utilizing a strong password to access the wireless network and enabling the WPA2 data encryption standard. Enabling these safeguards protects your devices and important data you may be working with from cybercriminals.

Beware of coronavirus themed phishing emails and other social engineering attacks. 

Cybercriminals are exploiting the pandemic to send fake emails with dangerous links as well as posting fraudulent coronavirus update websites. Clicking on malicious attachments or embedded links could allow cybercriminals to take control of your device, log keystrokes, or even access sensitive college or personal data. Westminster College flags all emails sent to college email addresses from outside the College’s domain. These flagged emails should be met with additional scrutiny. If you receive a suspicious email, please report it by entering a computer support ticket and a member of the IS security team will be happy to investigate.

Potential Exposure

Faculty and staff should report any instance of potential exposure to their direct supervisor prior to returning to campus. Potential exposure includes but is not limited to:

  • International travel to a level 2 or higher country
  • Cruise ship travel
  • Travel to any area with a high concentration of confirmed cases such as a government sponsored containment zone or a CDC designated COVID-19 cluster
  • Attendance at large events where confirmed cases were reported
  • Exposure to family members with symptoms or diagnosed
  • Experiencing symptoms

Employees should also contact the Utah Department of Health coronavirus hotline at 1.800.456.7707 if they might have COVID-19 and remain off campus pending further guidance from health officials and their supervisor.

Supervisors should immediately notify their cabinet member and the Executive Director of Human Resources, Julie Freestone. In consultation with the cabinet member and Human Resources, the supervisor may ask the individual to work remotely or designate paid administrative leave.

Returning to Work

Employees with Symptoms of Respiratory Illness

Employees must follow any individual guidance given to them by their physician and/or public health officials. In addition, you should reference the "Guidelines for Coming to Campus" and "Before Coming to Campus: Symptom/COVID-19 Exposure Checklist" to review the health practices in place and determine if you are able to return to campus. You should be in communication with your supervisor regarding your status and must not return to work if you are continuing to experience any symptoms.

Employees with COVID-19

People with COVID-19 who have stayed home (home isolated) can stop home isolation under the following conditions:

Not Having a Test to Determine If You Are Still Contagious

If you will not have a test to determine if you are still contagious, you can leave home after these 3 things have happened:

  • You have had no fever for at least 3 full days without the use of medicine that reduces fevers,
  • other symptoms have improved (for example, when your cough or shortness of breath have improved),
  • and at least 7 days have passed since your symptoms first appeared
Tested to Determine If You Are Still Contagious

If you will be tested to determine if you are still contagious, you can leave home after these 3 things have happened:

  • You no longer have a fever without the use of medicine that reduces fevers,
  • other symptoms have improved (for example, when your cough or shortness of breath have improved), and
  • you received 2 negative tests in a row, 24 hours apart (your doctor will follow CDC guidelines).
Discontinuing Home Isolation

Individuals with laboratory-confirmed COVID-19 who have not had any symptoms may discontinue home isolation when at least 7 days have passed since the date of their first positive COVID-19 diagnostic test and have had no subsequent illness.

Employees with the Flu

Employees should follow any individual guidance given to them by their physician, and stay in communication with their supervisor. In general, employees should stay home if they are sick until at least 24 hours after their fever (temperature of 100 degrees Fahrenheit or 37.8 degrees Celsius or higher) is gone. Temperature should be measured without the use of fever-reducing medicines (medicines that contain ibuprofen or acetaminophen).

Not everyone with flu will have a fever. Individuals with suspected or confirmed flu who do not have a fever should stay home from work at least 4–5 days after the onset of symptoms. Persons with the flu are most contagious during the first 3 days of their illness.

Employees with Other Illnesses

Employees should follow any individual guidance given to them by their physician, and stay in communication with their supervisor.

Working On Campus

Personal Prevention Behavior

Employees working on campus should review and follow the "Guidelines for Coming to Campus". Additionally, certain hygiene practices should be followed:

  • Cover coughs and sneezes.
  • Wash hands frequently with soap and water for at least 20 seconds, especially after using the restroom, before eating, and after blowing your nose, sneezing, or coughing. Use hand sanitizer if hand washing is not readily available.
  • Avoid touching eyes, nose, and mouth with unwashed hands.
  • Regularly clean and disinfect shared work areas, including desks, tables, phones, computers (keyboards and computer mice), etc.
  • Notify your supervisor if you become ill at work, then go home.

Infection Control Supplies

Employers should make sure the workplace is stocked with facial tissue and hand sanitizer and ensure that there is ready access to hand-washing facilities.

Social Distancing in the Workplace

Increase physical distance between employees in the workplace—this may require re-arranging workspaces temporarily.

Decrease social contact in the workplace by:

  • Limiting in-person meetings by conducting meetings over the phone, video, or chat.
  • Maintaining distance in break rooms or staggering lunch breaks to reduce the number of people using the space at one time.
  • Conducting necessary in-person meetings in a larger space which accommodates about 6 feet of distance between all attendees. If weather permits, meetings may also be held outdoors.
  • For offices which typically accommodate walk-in service requests and/or appointments, move toward a more formal appointment-scheduling process to better control the flow of people in and out of the office space.
  • Posting public health advisory flyers and social distancing flyers at office entrances reminding people of the importance of maintaining a greater awareness of personal space (about 6 feet between people).
  • Posting signs indicating that offices/workplaces/buildings are open only to members of the Westminster College community, and not to visitors.

COVID-19 Guidelines and Accommodations for High-Risk Employees

Who are High-Risk individuals?

High-risk individuals are defined as people 65 years and older, people who live in a nursing home or long-term care facility, people of all ages with underlying medical conditions, including lung disease or moderate to severe asthma, people who have serious heart conditions, people who are immunocompromised (many conditions can cause a person to be immunocompromised, including cancer treatment, smoking, bone marrow or organ transplantation, immune deficiencies, poorly controlled HIV or AIDS, and prolonged use of corticosteroids and other immune weakening medications), people with severe obesity, diabetes, chronic kidney disease undergoing dialysis, or liver disease.

Utah’s Health Guidance System

Utah’s response plan to the COVID-19 pandemic, “Utah Leads Together,” established a color-coded health guidance system to indicate levels of risk for the state and specific areas. Regardless of risk level, high-risk individuals operate under stricter instructions because they are more likely to suffer severe illness from COVID-19.

Red (High) and Orange (Moderate) Phase Guidelines for High-Risk Individuals

  • Face coverings worn at all times in public setting.
  • Limit travel to only essential travel*; if telework is not possible, limit travel to work-related travel only.
  • Limit visiting friends or family without urgent need.
  • Limit physical interactions with other high-risk individuals, except for members of your household or residence.
  • Limit attending gatherings of any number of people outside your household or residence.
  • Do not visit hospitals, nursing homes, or other residential care facilities.

*Essential travel means to: safely relocate by an individual whose home or residence is unsafe, including individuals who have suffered or are at risk of domestic violence, or for whom the safety, sanitation or essential operations of the home or residence cannot be maintained; care for a family member or friend in the same household or another household, including transporting family members or friends; transport a child according to existing parenting time schedules or other visitation schedules pertaining to a child in need of protective services; care for pets, including travel to a veterinarian; seek emergency services; obtain medications and medical services; donate blood; obtain food, including delivery or carry-out services, beverages (alcoholic and non-alcoholic), and other grocery items, gasoline, supplies required to work from home, and products needed to maintain the safety, sanitation, and essential operation of homes and residences, businesses, and personally owned vehicles, including automobiles and bicycles; perform work if you cannot telework; transport/deliver essential goods; engage in recreational and outdoor activities; laundromats and dry cleaners; return to a home or place of residence.

Workplace Accommodations at Red (High Risk) and Orange (Moderate Risk) Phases

During the Orange (Moderate Risk) phase, it is recommended that employers provide accommodations to high-risk employees, such as:

  • Allow high-risk individuals to work remotely.
  • Reasonably accommodate employees who request any change in their work duties or environment as a result of meeting the criteria of a high-risk individual.

Please contact Human Resources for questions regarding accommodations.

Yellow (Low Risk) Phase Guidelines for High-Risk Individuals

  • Face coverings worn in settings where other social distancing measures are difficult to maintain.
  • For any travel, use appropriate precautions; avoid high-risk areas.
  • Telework if possible, if not, maintain 6-foot distance.
  • When visiting friends or family, wear face coverings when within a 6-foot distance.
  • Limit physical interactions with other high-risk individuals, except for members of your household or residence.
  • Social interactions in groups of 20 or fewer people outside your household or residence.
  • Limit visits to hospitals, nursing homes, or other residential care facilities.

Workplace Accommodations at Yellow (Low) Phase

During the Yellow (Low Risk) phase, it is recommended that employers provide accommodations to high-risk employees, such as:

  • Allow high-risk individuals to work remotely.
  • Minimize face-to-face contact.
  • Assign tasks that allow these individuals to maintain a 6-foot distance from other employees or customers.
  • Implement flexible work hours or staggered shifts.
  • Reasonably accommodate employees who request any change in their work duties or environment as a result of meeting the criteria of a high-risk individual. Use available guidance for specific job types where applicable.

Please contact Human Resources for questions regarding accommodations.

Available Guidance

CDC
State of Utah
Salt Lake County
Job Accommodation Network

Avoid Behaviors of Bias

Be aware that concern around this emerging issue can lead to stigma and bias. 

  • Coronavirus doesn’t recognize race, nationality, or ethnicity. 
  • Wearing a face mask does not mean that a person is ill. 
  • Submit a Bias Report  if you see, hear, or read misinformation or harassment. 
  • Show compassion and support for those who have been most closely impacted.

Download Public Health Advisory Flyers

Online Learning Resources

The Office of Student Success and Retention has shared some tips for online learning that you may find helpful in your transition to online courses.

Canvas: Westminster’s learning management system.

Microsoft Teams: A collaboration space available to all students. This is a great way to conduct meetings remotely and collaborate on projects. Teams also allows video conferencing, which would be a good way to interact with others if face to face contact is needed. You can access Teams through Office Online.

Westminster Anywhere: A virtual desktop tool that allows users to have access to most academic applications that are on a Westminster computer.

OneDrive: Cloud file storage that allows you to access any file from anywhere.

Current Student Resources Webpage: Westminster webpage with links to many different current student resources that might be helpful at this time.

Microsoft Office 365: As a student, you have access to download and install the full Microsoft Office suite on up to 5 devices. The suite includes Word, Excel, PowerPoint, OneNote, Access, Publisher, Outlook, and InfoPath.

Computer Support: Information Services (IS) help desk staff are ready to assist all Westminster students with any technology questions or issues.

Reporting Exposure

Potential exposure includes but is not limited to:

  • International travel to a level 2 or higher country
  • Cruise ship travel
  • Travel to any area with a high concentration of confirmed cases such as a government sponsored containment zone or a CDC designated COVID-19 cluster
  • Attendance at large events where confirmed cases were reported
  • Exposure to family members with symptoms or diagnosed
  • Experiencing symptoms

If you worry you may have COVID-19, call Utah’s coronavirus hotline at 1.800.456.7707. Seek medical care  and make sure to  call the doctor  before  arriving. Do not come to campus and avoid contact with others.  

College faculty or staff should report any instance of potential exposure to their direct supervisor and remain off campus pending further guidance from health officials and their supervisor. Supervisors should immediately notify their cabinet member and the Executive Director of Human Resources, Julie Freestone. In consultation with the cabinet member and Human Resources, the supervisor may ask the individual to work remotely or designate paid administrative leave.

Students  should report  potential exposure and any personal travel via cruise or to a CDC advisory level 2 or above country by emailing or calling Student Health Services. Students seeking in-person care must call ahead.

The State of Utah wants residents to fill out an online survey if they think they need to be tested for COVID-19. This initiative was announced on April 2, 2020.

Report Exposure: studenthealthservices@westminstercollege.edu

Call:801.832.2239

Travel Restrictions

Westminster is cancelling all  non-essential  college travel,  domestic, and international,  through the end of May Term, June 5. May Term  Study Experiences, spring  graduate trips, and Fall 2020 study abroad  are cancelled.

Any  exceptions to  business-related  college travel,  domestic, or international,  must be approved  through your supervisor with approval at the  cabinet  level. No non-business, non-essential international travel on behalf of the college will be approved through at least the end of the Fall 2020 semester.

The federal government has issued a Global Level 4 Health Advisory - Do Not Travel in response to COVID-19, which means international travel is very restricted. Additionally, the CDC has issued a Level 3 Global Pandemic Warning, which applies to all international travel.

Due to extensive community transmission of COVID -19 in the area, the CDC urges residents of New York, New Jersey, and Connecticut to refrain from non-essential domestic travel for 14 days effective immediately.

Anyone traveling from New York, returning from a cruise, or returning from a CDC advisory level 2 or above country, must self-quarantine for 14 days.

State of Utah Guidelines and Resources

Updates and Guidelines

You’re encouraged to stay informed and follow guidance from public health agencies.

A color-coded health guidance system has been developed for the state of Utah to guide health behaviors for individuals and businesses. Salt Lake City is currently still in the Orange (Moderate Risk) Phase while most other parts of the state have moved to the Yellow (Low Risk) Phase. Every Wednesday, the state holds a press briefing to discuss COVID-19 updates for the state, including any changes to the current level the state, cities, and counties are on in the guidance system.

In every phase of the system, high-risk individuals operate under stricter instructions because they are more likely to suffer severe illness from COVID-19.

Some of the guidelines for the Orange (Moderate Risk) Phase are:

  • Gathering in groups of 20 while maintaining social distancing
  • Leaving home infrequently
  • Staying 6 feet away from others, practicing social distancing, including during outdoor recreation
  • Wearing face coverings in public settings
  • Limiting out-of-state travel

For more information on the guidance system and other guidelines for the Orange (Moderate Risk) Phase (including for businesses and religious gatherings), visit the Utah Health Guidance System webpage.

Utah Leads Together 4.0 presents Utah’s plan for a health and economic recovery. You can learn more by reading the Utah Leads Together 4.0 document on the Utah government website.

Utah Health Guidance System Status

On May 15, 2020, Salt Lake County issued Public Health Order 2020-07 to coordinate with most of the state moving to the Yellow (Low Risk) Phase of the Utah Health Guidance System. Salt Lake City, West Valley City, and Magna Township will remain in the Orange (Moderate Risk) Phase.

The county has also issued best practices for employee symptom screening and guidance for specific business types for the Yellow (Low Risk) Phase, including food service establishments, retail establishments, the hospitality industry, events and entertainment, personal services, home repair, gyms and fitness centers, construction and manufacturing, daycare, and general employers. Additionally, the county has expanded its contact tracing team and intends to operate at this number for the next 6–9 months.

Antibodies Screening Program

Draper, Bluffdale, Riverton and Vineyard cities are sponsoring a privately administered COVID-19 antibodies screening program. It will be conducted by the Utah based RapidScreen Solutions, LLC (RSS) using testing kits manufactured in the U.S. The test is a lateral flow blood test that has Emergency Use Authorization from the FDA. If you are interested in being tested for COVID-19 antibodies, verify that the test has FDA authorization, as there are many tests currently being marketed which do not. The county is focusing testing and tracing efforts on the communities most impacted by COVID-19.

Recreation

Some Salt Lake County recreational facilities are beginning to open with strict use protocols.

Resources

Utah has a hotline for members of high-risk groups who need extra help with meals, delivery of groceries and medicine, transportation to and from appointments, and other challenges that prevent them from staying safely at home.

The hotline is staffed Monday–Friday, 8:00 a.m.–5:00 p.m.—call 877.424.4640 if you need assistance.

High-risk individuals include:

  • People 65 years of age and older
  • People living in a nursing home or long-term care facility
  • People who have chronic lung disease or moderate to severe asthma
  • People who have serious heart conditions
  • People who are immunocompromised (including cancer treatment, smoking, bone marrow or organ transplantation, immune deficiencies, people living with HIV or AIDS, and prolonged use of corticosteroids and other immune weakening medications)
  • People who are of any age with severe obesity (body mass index [BMI] >40) or certain underlying medical conditions, particularly if not well controlled, such as diabetes, renal failure, or liver disease

People who are pregnant should be monitored since they are known to be at risk with severe viral illness, however, to date data on COVID-19 has not shown increased risk.

“A Mask for Every Utahn” is a state of Utah initiative to help Utahns who may not have a face mask and are returning to the workplace or going out in public. The mask initiative is for all Utahns, however, orders are particularly encouraged from those who:

  • Don't already have a face mask
  • Aren't able to make a face mask or get one from someone else
  • Aren't able to purchase a face mask

Utah launched the Live On website to connect Utahns with mental health resources. The goal of this website is preventing suicide and providing support for those who want to help or need support after a loss.

Five DMV offices have re-opened their lobbies for in-person service by appointment only, and Governor Herbert issued an executive order temporarily suspending enforcement of statutes for some expiring vehicle registrations.

Tips from the Utah Fraud Squad are available about coronavirus-related scams.

Campus Events

Virtual Campus Events

Westminster recognizes that as a community, we are experiencing a disruption to our daily routines, and the ways the campus community interacts and engages with each other is going to be different. The Griffin community is committing to social connectedness as we practice social distancing. Westminster will continue supporting your student experience via virtual events.

Virtual Events

Event Cancellations

All college events are canceled until further notice.

Athletics Cancellations

As a precautionary measure to help reduce the spread and effect of the COVID-19 (novel coronavirus), the NCAA and RMAC are canceling athletic events.

Learn more

Performing Arts Cancellations

Westminster performing arts events are cancelled or postponed following Westminster College coronavirus. All ticket sales are temporarily suspended.

Learn more

Westminster alum working as a nurse during COVID-19 pandemic

Read their story

Availability of Campus Services

The Westminster College Bookstore is committed to supporting students, faculty, and staff through this challenging time. Amid COVID-19 activities, the bookstore is offering options to provide peace of mind and access to resources to aid in your success.

Currently, the bookstore is open to the public on reduced hours and is fulfilling as many online orders as possible through the campus store website. The bookstore is following operational and sanitation direction to keep the campus community as healthy as possible. As situations throughout the country change, the bookstore is adjusting as needed.

You can shop online on the bookstore website for course materials, supplies, apparel, technology, and more.

Reduced Hours

Monday–Friday: 10:00 a.m.–2:00 p.m.

Additional Information

  • Graduate business program books will be shipped.

The Career Center has transitioned to an entirely virtual model until further notice as part of its commitment to keeping the Westminster community healthy.

Virtual Career Center Hours

Monday–Friday, 8:00 a.m.–5:00 p.m.

Online Resources

The Career Center has online resources available to you for career appointments, internship and job searching, virtual employer events, and joining the Westminster Network on LinkedIn.

All in-person therapy is canceled until at least June 5, 2020.

  • Established Student Clients: Email your therapist to see if you are eligible for therapy by phone.
  • Waitlisted Student Clients: Watch your email for updated information from the Counseling Center.
  • New or Prospective Student Clients: Intakes require in-person meetings. At this time, due to COVID-19, the Counseling Center is unable to offer those meetings. Consider using the COVID-19 resources listed on the Counseling Center's webpage if you need assistance.

All group therapy is canceled until at least June 5, 2020. If you participated this semester, watch your email for information and updates on ways to connect and find continued support.

Online Resources

The Counseling Center has prepared online resources for you related to counseling, therapy, meditation, supporting yourself, and practicing self-care.

The Shaw seating area has been reopened and set according to Utah State Health Department and CDC standards. To keep this area open and safe for guests and staff:

  • Do not seat more than 4 persons per table, seated at the 6-foot distancing requirements.
  • Do not move tables and chairs from the positions they have been placed in.
  • Clear your used containers, flatware, and cups from the tables and place them in the receptacles provided.

Additionally, remember to follow the college's face covering requirements.

The Shaw grill station will remain open and an entrée will be available at lunch time along with a rotation of pizza, assorted appetizers, and pizza-like items. There will also be a daily selection of grab and go items including heat and serve meals available for purchase. Ask staff about the daily vegan and vegetarian option available. To avoid contamination, self-service items will not be available. The breakfast fruit and yogurt bar and salad bar are closed. Soups, breads, and pastries are available in the main line, served by dining staff. Some items are pre-packaged.

Available grab-and-go items include:

  • Fruit and yogurt cups
  • Salads and dressing cups
  • Assorted sandwiches and wraps
  • Packaged breads and bagels
  • Assorted, packaged breakfast pastries

Hours

Get up-to-date information about hours and menus.

Griff’s Roost is closed until further notice.

Food Delivery for Quarantined Residential Students

If you have been diagnosed with COVID-19, meal replacements may be ordered for delivery to your residence hall. Orders must be placed online by 1 p.m. the day before delivery from Residential Life.

Catering

Catering is not being offered until further notice.

Eco Containers

Due to health concerns, Campus Dining is no longer able to use eco containers for takeout food. If you have a dirty container to bring back, do so and take a clean one to use when Campus Dining can go back to using washable service wares.

The Health, Wellness, and Athletic Center is reopening on June 15, 2020 with new policies and procedures in place to keep everyone safe.

Membership Fees

Faculty, Staff, Alumni, and Affiliates: We will only be charging those who choose to re-activate their membership. If you have payroll deduction or automatic credit card draft you will NOT see any deductions if you are NOT using the center. If you pay monthly at the reception desk you will need to plan on paying on your first visit to update your membership.

All students, undergraduate and graduate, will be able to use the center for FREE during the summer. If you just graduated, we are giving you the summer to use the center for FREE! To activate your membership, stop by the reception desk on your first visit to be updated for the summer. Summer memberships will go through August 18, 2020.

Student-Athletes

Student-athletes are now resuming individual training in athletic facilities under strict protocols and after completing daily symptom checks.

Guidelines

General

  • Please have your masks with you at all times to use when entering the building, traveling from one area to another, and for emergency evacuation. Masks do not need to be used when actively exercising or exerting energy. This is consistent with the college's guidance on wearing masks when coming to campus.
  • Reception attendants will be keeping a log sheet of who is coming in and will ask you where you will be working out (cardio 1, cardio 2, weight room, pool, gym, multipurpose court) and they will also be conducting symptom screening by asking questions to you about symptoms, travel, contact with confirmed COVID-19 cases, and any sicknesses in the home.
  • Do not share any equipment with any other member in the center.
  • No equipment check out is available at this time.
  • Minimize the amount of personal belongings you bring to the gym and keep a 6 foot distance between your belongings and other members' belongings so that you don’t need to come closer than 6 feet to anyone else getting their belongings.
  • Maintain a distance of 10 feet from others when exercising and 6 feet in all other circumstances.
  • The exit gate will be propped open so the turnstile does not need to be used.
  • Tap your ID card and then enter through the open gate.
  • Towel check out will be available. A stack of clean towels will be kept on the corner of the desk. Please make sure desk staff are more than 6 feet away before grabbing a towel. Please deposit dirty towels into the laundry hamper at the desk.

Cardio Floors

Please use only the equipment that is marked as available. Equipment has been blocked off with tape to maintain the 10-foot physical distancing requirement.

Indoor Running Track & Functional Fitness Area

  • 1 person on the track at a time.
  • 1 person max in the functional fitness area.
  • Use physical distancing if one needs to pass getting from one area to the other.

Locker Rooms/Restrooms

  • Locker Rooms: Day use lockers will not be available. Those with a locker rental may continue to use their locker. Members must maintain 6-foot physical distancing in the locker room and shower area.
  • Restrooms: Main level restroom entrances will be propped open to minimize touch points. High touch areas will be cleaned hourly by Fitness, Wellness, and Recreation Department staff. Custodial will continue to do their rounds also cleaning high touch areas. Members should wear face coverings in locker rooms and restrooms.

Studio/Group Exercise Classes

Group Exercise Classes are allowed under distancing guidelines.

  • Disinfect equipment before and after use and do not share equipment.
  • Studio door will remain propped open to minimize handle touches.
  • If a physical distance of 10 feet is not possible, class size will be limited.
  • When possible, large classes will be moved to multipurpose court and/or elevated playing field.
  • There will be no partner exercises and no contact between participants.
  • Class size is limited to 19 participants per Orange (Moderate Risk) Phase Utah Health Guidance System guidelines of groups of 20 or fewer.

Weight Room

  • Strength & cardio Attendants will monitor weight room attendance and equipment sanitization.
  • 7 members will be allowed in the weight room at a time.
  • Follow distancing guidelines of 6 feet when moving through the weight room and 10 feet when exercising.
  • Do not share mats.
  • Wipe maps before and after use.
  • No one else should use equipment between sets (i.e. “working in” is not allowed—each member should disinfect equipment after completing their sets).
  • Some benches have been removed to create 10 feet of distance.
  • When using weights at the benches, participants should take their weights to the bench, do all sets, disinfect, and return.

Main Gym

  • 1 person per hoop on basketball courts.
  • Patrons should not share basketballs.
  • Bring your own ball—equipment will not be available for check out.

Aquatic Center

  • 1 swimmer per lane.
  • No swim lessons.
  • Equipment (fins, buoy, etc.) will not be provided. You may bring your own equipment.
  • No congregating on the deck.
  • The hot tub will be open and 1 person at a time will be allowed in the hot tub. Lifeguards will sanitize railing after each use.
  • Lifeguards must wear face masks at all times during the Orange (Moderate Risk) Phase of the Utah Health Guidance System. During the Yellow (Low Risk) Phase, masks can only be worn when working directly with individuals.

Climbing Wall

The climbing wall will remain closed until further notice.

Outdoor Program

The Outdoor Program is not offering equipment rentals at this time.

Online Resources

The Fitness, Wellness, and Recreation department has prepared online resources you can use to stay healthy and active at home.

Due to the COVID-19 pandemic, the Giovale Library will be closed until further notice, however, the library is committed to supporting you and providing the best service it can at this time, including electronic resources and by-appointment-only support.

Because many faculty and staff are working remotely, Westminster is suspending regular cleaning and disinfecting of unoccupied offices through the end of May. If you are going to be in your office and would like it to be cleaned, you can email Holly Patterson (hpatterson@westminstercollege.edu) your building and office number to make arrangements for cleaning and disinfecting to continue. Disinfection of public/common area high touch points such as exterior door handles, handrails, etc. will continue.

To support efforts to reduce the spread of COVID-19, the Registrar’s Office is stopping in-person services except for limited hours on Fridays. Most business with the Registrar’s Office can be conducted online. Some processes remain a bit cumbersome and the office is working diligently to make them easier to complete remotely. The Registrar’s Office appreciates your patience as it transitions to new ways of serving you. Let the office know if you have questions or need assistance.

Transcript Ordering

Visit the transcript webpage for instructions on how to place official transcript orders online or in-house and how to access your unofficial transcript. Mailed transcript orders will be completed on Friday mornings. In-person orders are made by arrangement by sending an email to registrar@westminstercollege.edu.

Major or Minor Declaration

Email the declaration form as an attachment from your Westminster email account to registrar@westminstercollege.edu. Faculty can also send a message indicating their approval by email.

Graduation Application

Email the Graduation Application as an attachment from your Westminster email account to registrar@westminstercollege.edu. Faculty can also send a message indicating their approval by email.

Diploma Mailing

Complete the form at the bottom of the apply for graduation webpage. The cost is $20. Diplomas can be picked up on Friday mornings, 8–11 a.m., or by arrangement by sending an email to registrar@westminstercollege.edu.

Registration

Registration should occur online through Self-Service. Instructors waiving prerequisites or giving permission to register should email their approval to registrar@westminstercollege.edu with the student’s name and ID number along with course or section details.

All Other Processes

Complete the relevant form and email it as an attachment to registrar@westminstercollege.edu.

Due to the COVID-19 pandemic, Disability Services has made some changes to its operations that impact faculty members and students.

Information for Students

Disability Services and Testing Center Hours, Operations, and Contact Information

Disability Services is still operating Monday–Friday, 8:00 a.m.–5:00 p.m., however, all appointments and services will be conducted via phone or virtually until further notice. The Testing Center is currently closed due to the Giovale Library closure.

If you have questions or concerns during this time, contact Disability Services:

Online Exams and Extended Time for an Online Exam

Please communicate with your instructors to discuss your exam accommodations in their courses. Disability Services is available to instructors and students to consult about unique circumstances. The Testing Center is currently closed due to the Giovale Library Closure.

Some instructors may opt for alternative assessments (e.g. essays, untimed exams, etc.) which would not require exam accommodations.

If your instructor is creating online timed exams, please notify your instructor if you will need extended time. Academic departments are responsible for setting up extended testing time in Canvas or other online platforms.

Students Using a Volunteer Note-Taker

Once you have learned from your instructor on how they will adapt your course for virtual instruction, let Disability Services know if you would like to continue receiving notes. You may find that you no longer need a note-taker due to the course design changes. For example, lectures that are prerecorded videos can be watched at your own pace.

Regardless of your decision to continue receiving notes, all established note-takers will receive compensation for their notes. 

Modification of Attendance and Assignments Accommodations

Completed accommodations will be honored, though reasonable modifications to the structure of the agreements may be needed with the shift to online instruction. For example, courses may not have an attendance component moving forward, which would alleviate the need for modified attendance. Please contact Disability Services to discuss any additional barriers presented by changes to course formats.

How to Request New Accommodations Due to Barriers Introduced by the Switch to All-Virtual Instruction

If you are not currently registered with Disability Services, contact the office:


Information for Faculty

Disability Services and Testing Center Hours, Operations, and Contact Information

Disability Services is still operating Monday–Friday, 8:00 a.m.–5:00 p.m., however, all appointments and services will be conducted via phone or virtually until further notice. The Testing Center is currently closed due to the Giovale Library closure.

If you have questions or concerns during this time, contact Disability Services:

What to Consider in Regards to Disability Access When Adapting Course Materials for Virtual Instruction

Disability Services acknowledges the significant effort required to quickly adapt your courses to online instruction and wants to collaborate with you to ensure that access for students with disabilities is maintained through this transition.

Some students may encounter disability-related barriers with online instruction or assessment (e.g. students who use assistive technology, students with medical limitations on screen usage, etc.). Some tips to keep in mind as you are creating virtual course content include: (adapted from the University of Washington’s “20 Tips for Teaching an Accessible Online Course”):

  • Use clear, consistent layouts and organization schemes for presenting content and make instructions and expectations clear for activities, projects, and assigned reading.
  • Offer outlines, scaffolding tools, and adequate opportunities for practice to help students learn.
  • When selecting new materials, try to find videos that are already captioned and articles that are available in a text-searchable format (meaning you can highlight and search the text within the document).
  • Images can be made accessible to blind and low-vision students by providing captions or inserting alt text into the image. Use large, bold fonts on uncluttered pages with plain backgrounds and color combinations that are high contrast.
  • Provide flexibility and understanding as this experience may cause disruption to a student’s home life and available resources that may negatively impact their disability symptoms.

Exam Accommodations for Online Exams

Please communicate with your students to discuss their exam accommodations in your courses. Disability Services is available to instructors and students to consult.

Extended Time

Extended time on exams as an accommodation generally only applies to traditional, time-limited exams. If you decide to offer an alternative means of assessment (e.g. essays, non-timed exams, project work, etc.), a student’s extended time may no longer be applicable. Disability Services encourages you to speak with registered students if that is the case.

How to give extended time in Canvas:

  1. From the list of quizzes, click the link for the quiz, but don't click the button to edit it to look at your quiz page after your quiz is published.
  2. Along the right-hand side, you will see the option to moderate your quiz.  From there, you can see quiz progress and, depending on your settings, give additional attempts or additional time.

For a detailed walk-through on extending time with example screenshots, visit Canvas’ webpage about adding extending time to assessments.

Academic departments are responsible for setting up extended testing time in Canvas or other platforms. Faculty can email Rodney Glore (rglore@westminstercollege.edu) about any questions, or contact Disability Services.

The Testing Center

The Testing Center is currently closed due to the Giovale Library closure. All exams should be administered online or through other remote assessment methods by faculty.

Modification of Attendance and Assignments Accommodations

Completed accommodations should be honored, though reasonable modifications to the structure of the agreements may be needed with the shift to online instruction. For example, courses may not have an attendance component moving forward, which would alleviate the need for modified attendance. Please contact Disability Services to discuss any additional barriers presented by changes to the course format.

Student Health Services is open Monday–Friday 9:00 a.m.–2:00 p.m. for its usual services. If you are experiencing any symptoms related to coronavirus, you must call 801.832.2239 before arriving.

Tutoring will be available online to students through the remainder of the Spring Semester and during May Term. Visit the webpages for the Writing Center, Math, Physics, and Computer Science Tutoring Center, Chemistry Coaching Center, and the Gore School of Business Tutoring Center for information on their individual online processes.

While in-person classes are postponed, the Writing Center is open for electronic consultations through July 31, offering 2 kinds of electronic writing consultations during posted hours. You can watch an instructional video if you need help arranging electronic consultations.

Hours

Monday–Thursday: 10:00 a.m.–8:00 p.m.

Friday: 12–3:00 p.m.

Sunday: 2–7:00 p.m.

Support Westminster During the Coronavirus Crisis

Westminster is prioritizing ways to support students during the coronavirus crisis. There are 3 ways you can directly support Westminster's efforts in this time of need for students and the campus community: the Coronavirus Relief Fund, the Student Support Fund, and the School of Nursing and Health Sciences Fund.

Give Now

Financial Support for Students

Emergency Funds Related to COVID-19

COVID-19 has resulted in unexpected challenges and unplanned financial hardship for our students. To help assist through some of this burden, Westminster is accepting applications from currently enrolled students in need of emergency funds. This first round of funding is reserved specifically for expenses related to the disruption of campus operations due to COVID-19 during the spring semester. Approved requests will be received in the form of a check directly to students.

Apply and Read Funding Updates

Other Financial Resources

Comcast Xfinity WiFi

Xfinity WiFi hotspots across the country are available to anyone who needs them for free (including non-Xfinity internet subscribers). Additional student-exclusive university offers can be found on Xfinity's website.

United Way Worldwide Community Response and Recovery Fund

United Way Worldwide created the COVID-19 Community Response and Recovery Fund to support communities struggling in the wake of the pandemic. Ninety-five percent of all donations will serve communities through local United Way locations and 211 operations that are helping people cope. That might mean emergency food supplies, helping people cover rent or utilities after losing wages or jobs, and more. You can find your local 211 operation/United Way location online and explore services they offer that are benefiting from this fund.

Rocky Mountain Power

Rocky Mountain Power has temporarily suspended nonpayment disconnections for customers. If you are having trouble paying your bill, let Rocky Mountain Power know as soon as possible to receive help. Customers can make payment arrangements online to request more time to pay their bill or set up a payment plan and can call to speak with a customer care specialist at anytime (1.888.221.7070).

Dominion Energy

To support customers during the pandemic, Dominion Energy will not shut off your power for nonpayment. If your service was previously shut off for nonpayment, you can contact Dominion Energy and they will work with you to restore your service. If you are facing financial difficulties, contact Dominion Energy. For customers facing severe financial strain, Dominion Energy offers energy assistance.

Feeding America

Individuals and families in need of food assistance can use Feeding America’s website to find help by searching their network of food banks. Feeding America’s network serves communities in all 50 states, Washington, D.C., and Puerto Rico, and food is available to anyone who needs it (free and confidential) without obligation and regardless of circumstance.

U-Haul Free Self-Storage

U-Haul announced that the company will offer 30 days of free self-storage at U-Haul-owned and -operated facilities to help students impacted by university and college campus changes. The free month applies to new customers with college IDs and is a limited-time offer subject to availability. Students can search on the U-Haul website for the nearest store and contact the store by phone or visit in person to take advantage of the offer.

FeedUT

The Salt Lake County Health Department and a private tech company launched the FeedUT website to help individuals locate food service organizations close to them. Those not in need of food service organizations are encouraged to use the website to locate local food pantries in need of donations.

Keep Americans Connected

The FCC launched the “Keep Americans Connected” initiative with Verizon, T-Mobile, Sprint, AT&T, CenturyLink, and Comcast. Through June 30, 2020, these companies pledge to:

  • Not terminate service for residential and small business customers who cannot pay their bills due to the pandemic
  • Waive any late fees that any residential or small business customers incur because of economic circumstances due to the pandemic
  • Open Wi-Fi hotspots to any American who needs them

Page Data Variables

Instagram Data

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4th Post ShortCode

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