2004 - 2005 Academic Policies and Procedures
Credit Hours | Prerequisite
Requirements | Registration | May
Term | Late Registration | Confirmations
of Class Schedules | Wait Lists | Adding
Courses | Withdrawing from Courses | Medical
Withdrawals | Tuition Appeals | Holds
| Class Attendance | Directed
Studies | Credit/No Credit Option |
Auditing Courses | Academic
Load | Graduation | Academic
Advising | General Information
One credit hour is given for one 50-minute class hour per week for 14
weeks or equivalent. Most courses at the college vary from 2 to 4 credit
Certain courses at the college have prerequisites. The prerequisites
for a course are listed in the academic catalog, the class schedule, and
the course syllabus. Students are permitted to pre-register for a course
that has prerequisites provided the prerequisite course work is in progress
at the time of the registration session. Only grades of C- or better are
considered to satisfy prerequisite requirements. Students are responsible
for making sure they have met prerequisites and grade standards prior
to the beginning of each semester. The college reserves the right to withdraw
a student from any course for which prerequisites and grade standards
have not been met.
For Fall and Spring registration, students are registered in order of
class standing at the time the registration session begins. Registration
for May/Summer is on a first come, first served basis. Students are notified
by postcard what their class standing is and their dates to register.
Registrations are accepted via the college's web system (WebAdvisor) or
- Registration for Fall Semester occurs in April.
- Registration for Spring Semester occurs in November.
- Registration for May/Summer Terms occurs in March.
May term is offered for undergraduate students during the month of May
as a short, interim term between Spring and Summer semesters. May term
is designed to help students fulfill upper division elective requirements,
as well as to offer unique courses where students can gain in-depth knowledge
of interesting topics in classes which are not offered during a regular
semester. May term also gives instructors the opportunity to teach courses
that devote focused attention to a subject that emphasizes their areas
of expertise. May term classes are typically two credits, and meet for
six hours in class each week.
In addition to regular course offerings, we also offer several international
and domestic study tours each May term under the direction of Westminster
faculty. May term trips have taken Westminster students to places such
as southern Utah, California, New York, Africa, Australia, New Zealand,
China, and many countries in Europe. The cost of these trips is not included
in May term tuition.
Students may register until the end of the first full week of classes.
Specific dates are listed in the Academic Calendar. Beginning with the
first day of classes, students must obtain instructor permission to enroll
in any classes.
Confirmations of Class Schedules
Students can check their schedule and print a confirmation at any time
via the web using WebAdvisor, or they may come to the Registrar's Office
during office hours to receive a copy. Students are expected to check
these confirmations carefully and report discrepancies to the Registrar's
Office. The computerized confirmation reflects the courses for which the
student is actually registered.
Once a class has closed, a student has the option of being put on a wait
list for that class. As space becomes available, students are added in
the class automatically by the Registrar's Office during the pre-registration
period. Once classes begin, a student must turn in an add card with the
instructor's signature in order to be officially enrolled in the class.
Although many students get into their classes from the wait list, students
are encouraged to choose alternate courses whenever possible.
Students may add courses until the end of the first full week of classes
(see Academic Calendar). Specific dates are listed in the Academic Calendar.
Beginning the first day of classes, students must obtain instructor permission
before adding and can no longer add courses via the Web (WebAdvisor).
Withdrawing from Courses
Students may withdraw from class through the eleventh week of class.
Students who withdraw after the end of the first full week receive a grade
of W. Students who withdraw after the eleventh week receive a grade of
WF which is calculated as an F in the GPA. Specific withdrawal deadlines
are listed in the Academic Calendar. In case of illness or injury, family
members may complete the student withdrawal from the college. In case
of duress or special need, an administrative withdrawal may be initiated
by the Dean of Students.
Students who fail to withdraw from courses they have not attended are
liable for all tuition and interest charged to their accounts. Grades
of F are assigned at the end of the semester for any classes that students
fail to drop.
Students who are unable to complete a semester due to serious health
problems and who are not eligible for grades of incomplete may request
a medical withdrawal. Students seeking a medical withdrawal should contact
the Dean of Students. Written verification from a physician or licensed
mental health professional will be required. A medical withdrawal usually
constitutes withdrawal from all courses for the semester, and withdrawals
are made retroactive only to the last date of attendance. Requests for
medical withdrawals must be submitted within six weeks after the end of
the semester in question. If a medical withdrawal is granted, reevaluation
by the student's physician or counselor may be required prior to re-registration.
Students may appeal charges of tuition and fees (for personal and/or
medical reasons) by submitting a letter of appeal and appropriate documentation.
The appeal can be submitted to any member of the Appeals Committee from
the following offices: Accounts Receivable, Registrar's Office, Financial
Aid, and the Dean of Students.
Appeal requests must be submitted within six weeks after the end of the
semester in question. Approved appeals will be made retroactive only to
the last date of attendance.
Changes in registered hours may change any financial aid disbursed to
an account (see also Financial Aid Miscellaneous Information, Withdrawal
from College, Medical Withdrawal).
The college may place administrative holds for students with outstanding
financial obligations, overdue library books, library fines, bad checks,
or other obligations to the college. Once a hold has been placed, students
may be prevented from registering or obtaining diplomas or official transcripts
until the obligation is met. Unofficial informational transcripts are
available in the Registrar's Office and on the campus web site (WebAdvisor).
Students are expected to attend all sessions of each class. Specific
attendance requirements are established by each instructor, and such requirements
are enforced by the college. Students who do not attend class during the
first week may be considered "no-shows" and dropped from the
course by the instructor to make room for students on wait lists.
Electing the Credit/No Credit Option
Students must elect the credit/no credit option by the deadline posted
in the Academic Calendar, approximately seven weeks after classes begin.
The credit-no credit option may not be changed after the deadline, except
in cases where students change majors or minors and the major or minor
department does not require that the course be taken again for a letter
grade. See Credit/No Credit Option under the Grading and Academic Standards
section of this catalog for details.
A completed Application for Permission to take a Directed Studies Course
form, signed by the instructor and School Dean, must be submitted to the
Registrar's Office. (Undergraduate directed studies courses are numbered
401; Graduate Program directed studies courses are listed in the Academic
Students may elect to audit courses at Westminster according to the guidelines
listed below. Courses that are entered on students' permanent records
as audited (AU) earn no credit and fulfill no requirements.
Students may register for a regular audit (one-half of credit tuition)
according to the following guidelines:
- Subject to space availability, students may sign up to audit a class
on the first day of class.
- Students wishing to audit an activity course such as a physical education,
art, theater, writing, or computer science course must obtain written
permission from the instructor.
- Only students accepted to Masters degree programs may audit graduate
- Students who are not nursing majors may audit nursing courses with
permission of the instructor.
Students who graduated from Westminster in the past and who are not currently
pursuing a degree may register for an alumni audit ($100 per class) according
to the following guidelines:
- Students must register through the Director of Alumni. Registrations
accepted by the director will be verified the first day of class and
are subject to space availability.
- Because an audit of an activity course such as a physical education,
art, theater, writing, or computer science course requires the instructor's
approval, the Director of Alumni will contact instructors for permission.
- Only students who have a Master of Business Administration (MBA) degree
from Westminster may audit MBA classes as alumni. Students may audit
Master of Education and Master of Professional Communication classes
with permission of the instructor.
Less than half time
5 or fewer
Maximum for students on probation
Full time for students with financial assistance
Full time for students with veterans' benefits
Minimum for international students
Maximum number of hours
*(Financial Aid requires 12 hours for full-time status.)
Maximum recommended number of hours
7 or more
Less than half time
3 or fewer
Students who wish to register for more than the maximum number of hours
must have at least a 3.0 GPA. Students who wish to take more than 20 credit
hours in a regular semester (fall or spring) must also have the permission
of their academic advisor and the dean of the appropriate school.
Applying for Graduation
Candidates for graduation should apply to the Registrar's Office two
regular semesters prior to their planned completion date. Students can
apply for December, May, or August graduation dates. Application deadlines
are posted in the Academic Calendar in the fall semester.
To apply for graduation, students must obtain degree audits for all academic
programs, including the honors program. Graduation applications are available
in the Registrar's Office. Students are expected to meet with their academic
advisors to review and sign all required paperwork. Paperwork that is
unsigned or incomplete will be returned to the student. Candidates are
notified of remaining degree requirements and their status within four
weeks after applying for graduation.
To be eligible for a bachelor's degree, students must satisfy the following
- complete a minimum of 124 semester credit hours, 40 of which must
be upper division courses numbered 300 or above from a four-year institution
(see Quantity Standard below).
- fulfill all liberal education requirements (see Liberal Education
Requirements section below).
- maintain an overall grade point average of 2.00 or above (see Grade
Point Average section below).
- meet all course requirements and grade point average requirements
in the major and minor (see individual major and minor listings).
- fulfill the residency requirements currently in effect (see Residency
Requirement section above).
Note: Only letter grades of C- or better may be presented to satisfy
major, minor, or LE requirements (with the exception of Nursing, which
requires a grade of C or better; and Education, which requires a grade
of C+ or better in all education classes).
The final responsibility for being informed about, and adhering to,
graduation requirements rests with the individual student.
A minimum of one hundred twenty-four (124) credit hours of college work
is required for graduation. Forty (40) hours of this number must be earned
in upper division courses (courses numbered 300 and above). Although some
lower division transfer course work from two-year institutions may be
accepted as meeting upper division major requirements, these hours will
not be counted toward the 40 upper division hours required for graduation.
Students with 123.51 or more hours have completed the quantity standard
Grade Point Average
Students must present a minimum cumulative grade point average of 2.0
in all work completed at the college. Students must present a minimum
cumulative grade point average of 2.3 in their major unless otherwise
specified in the major program. Students should check their major programs
for grade point average requirements.
Honors (Graduating with)
Honors are awarded to undergraduate students upon graduation and are
determined as follows:
Summa Cum Laude 3.85 cumulative grade point average or higher
Magna Cum Laude 3.75 cumulative grade point average (up to but not including
Cum Laude 3.50 cumulative grade point average (up to but not including
Important note: Grade point averages are not rounded in order
to achieve honors. If a student has a final cumulative grade point average
of 3.499, Westminster College will not award honors upon graduation. Similarly,
if a student qualifies for honors and has a 3.849 cumulative grade point
average, they will be awarded Magna Cum Laude and will not have their
GPA rounded up to achieve Summa Cum Laude status.
Honors noted in the Commencement program are based upon the grade point
average at the end of the spring semester. Honors designations noted in
the program are subject to change based on the calculation of final grade
point averages for students attending May and Summer terms.
Undergraduate students can achieve honors in two ways:
Completing 60 hours of course work at Westminster with letter grades
and achieving a cumulative grade point average of at least 3.50 or higher
(as noted above).
Transferring in with a transfer cumulative grade point average of 3.50
or above and completing 35 hours of course work with a cumulative GPA
of 3.50 or above at Westminster. Note: The Registrar will re-calculate
grade point averages from all institutions and will include any recently
taken course work to determine your final transfer grade point average.
Westminster College does not rank its students.
The commencement ceremony is held in late May or early June. All students
who complete requirements for graduation and are entitled to receive degrees
are required to be present at the commencement exercises. Students who,
due to extenuating circumstances, are unable to attend must request that
they be excused. Requests must be made in writing to the Registrar's Office.
December and April graduates will receive their diplomas following the
ceremony. Students attending May term will receive diplomas mid-June.
August graduates completing their degree requirements during the summer
term may attend the preceding spring ceremony but will not receive diplomas
Academic advising is central to Westminster College's student-centered
mission. It is a developmental process during which advisors (faculty,
staff, and peer) work individually to help students create educational
programs designed to match the student's life and career goals. In partnership
with students, advisors will:
- Share knowledge about the institution and the curriculum
- Link students to college and community resources
- Provide accessible advising
- Demonstrate sensitivity to differences among diverse student communities
- Respect students and their personal educational goals
All first-year and new transfer students receive individualized academic
advising in the START Center after admission to Westminster and the payment
of a tuition deposit. All freshmen take part in the Pathfinder educational
development program during their first year. New student advising appointments
and registration begin each May. During these appointments, students meet
with peer and staff advisors to learn about college and departmental resources
and requirements, discuss their educational plans, and select courses.
Continuing students also receive academic advising in the START Center
until they earn 60 semester hours or until they have chosen a program
of study. By the junior year, each student is required to formally declare
a major and be assigned or choose a faculty advisor in the major program
of study. The faculty advisor works with each student every semester to
map out remaining requirements and plan course sequencing toward graduation.
These advising sessions generally:
- review the requirements for the degree, any special options, and possible
- identify any deficiencies in the student's record and ways to correct
- discuss career and graduate school options
During Fall and Spring semesters, final exams take place during the final
week of the semester. A schedule listing the dates and times of exams
can be found on the Registrar's Office website at http://www.westminstercollege.edu/registrar/.
Students are responsible for knowing the correct day and time a final
exam will be offered. Students with conflicting exams are also responsible
for talking to their instructors to create an alternate schedule.
It is now possible to search for available classes, register for classes,
view and print student class schedules, print unofficial transcripts,
change your address, and update your directory information release preference
on the Web using WebAdvisor. WebAdvisor requires a login name and PIN
number, which are both sent regularly to student e-mail accounts in GroupWise.
GroupWise E-mail Accounts
Each student is provided with a GroupWise e-mail account when you have
been accepted as a student. This campus e-mail system provides the e-mail
address of all the students, staff, and faculty at Westminster. We encourage
students to check their campus e-mail frequently because important information
is sent to students via e-mail, such as registration deadlines, campus
events and activities, or general school announcements. Instructors also
use GroupWise to contact students with specific class information. For
instructions on how to check your student e-mail, please refer to the
Help Desk in the garden level of the Giovale Library or call the IT Support
Phone at 832-2023.
Westminster College offers students an opportunity to participate in
the ROTC programs of the U.S. Air Force, the U.S. Army, and the U.S. Navy
through cooperative programs at the University of Utah. The appropriate
department at the University should be contacted for specific information:
U.S. Air Force (581-6236); U. S. Army (581-6716); and U.S. Navy (581-6723).
Student ID cards are available at the Giovale Library. The card acts
as a library card (giving access to all academic libraries in Utah), a
meal card, an activity card, and official college identification. A semester
sticker on the back of the card indicates that the card has been validated
through the term indicated. Identification cards must be validated each
semester. Replacement cost is $10.
Students are encouraged to carry health and accident insurance, which
can be obtained through the American College Student Association. Their
web address is www.ACSA.com, or you may contact Brett at Ben D. Jones
& Associates at (801) 302-8850 extension 220.
Parking Stickers & Bus Passes
Students may obtain parking stickers and bus passes at the cashier's
window in Bamberger Hall. To get a parking sticker, students must provide
their driver's license and car registration. Parking stickers are free.
To get a bus pass, students must bring their Westminster ID card. Bus
passes are good for one academic year. The cost of bus passes is $35.