2013–2014 Academic Policies and Procedures
Credit Hours | Pre-requisite Requirements | Registration | Late Registration | Class Schedules | Wait Lists | Withdrawal | Medical Withdrawal | Holds | Academic Load | Directed Studies | Auditing | Academic Advising | General Information
One credit hour is given for one 50-minute class per week for 14 weeks or the equivalent. Some graduate programs, such as the MBA program, have developed
Certain graduate courses at the college have course and skill prerequisites. The prerequisites for a course are listed in the academic catalog, the class schedule, and the course syllabus. Students are permitted to pre-register for a course that has prerequisites provided the prerequisite coursework is in progress at the time of the registration session. Students are responsible for making sure they have met prerequisites and grade standards prior to the beginning of each semester. The college reserves the right to withdraw a student from any course for which prerequisites and grade standards have not been met.
Registrations are accepted via the college’s web system (WebAdvisor) or in person. Students are notified of their dates to register in advance by email. Currently enrolled students are given priority registration rights.
Students may register until the end of the first full week of classes, or for classes that start later in the semester, up until the day before the second day of classes. Specific dates are listed in the Academic Calendar. Beginning with the first day of classes, students must obtain instructor permission to enroll in any classes by obtaining the instructor’s signature on an Add Card.
Students can check their schedule and print a confirmation at any time using WebAdvisor, or they may come to the Registrar’s Office during office hours to receive a copy. Students are expected to check these confirmations carefully and report discrepancies to the Registrar’s Office. The computerized confirmation reflects the courses for which the student is actually registered.
Once a class has closed, a student has the option of being put on a wait list for that class. As space becomes available, students are added in the class automatically by the Registrar’s Office during the pre-registration period. Once classes begin, a student must turn in an Add Card with the instructor’s signature in order to be officially enrolled in the class. Although many students get into their classes from the wait list, students are encouraged to choose alternate courses whenever possible.
For full-semester courses, students may withdraw from classes without penalty before the second full week of classes. For classes that meet in 7-week blocks, students may withdraw without penalty before the second class session. Please refer to the Student Accounts Services web page for the tuition refund schedule.
Students who are unable to complete a semester due to serious health problems and who are not eligible for grades of incomplete may request a medical withdrawal. Students seeking a medical withdrawal should contact the Dean of Students. Written verification from a physician or licensed mental health professional will be required. A medical withdrawal usually constitutes withdrawal from all courses for the semester, and withdrawals are made retroactive only to the last date of attendance. Requests for medical withdrawals must be submitted within six weeks after the end of the semester in question. If a medical withdrawal is granted, reevaluation by the student’s physician or counselor may be required prior to re-registration.
Meetings to examine petitions are held approximately once per month. A medical withdrawal usually constitutes withdrawal from ALL courses for the semester (as it is difficult to be medically unfit in one class but medically fit for another). Approved petitions will be made retroactive only to the last date of attendance and tuition charges are adjusted according to Westminster College’s posted refund schedule found on the Student Account Services’ webpage. If a medical withdrawal is granted, re-evaluation by the student’s medical professional will be required prior to re-registration.
Please forward all information via email, fax, or mail to Mark Ferne, Associate Provost for Student
Fax: 801.832.3103 (Attn: Mark Ferne)
The college may place administrative holds for students with outstanding financial obligations, overdue library books, library fines, bad checks, or other obligations to the college. Once a hold has been placed, students may be prevented from registering or obtaining diplomas or official transcripts until the obligation is met. Unofficial informational transcripts are available on the campus web site through WebAdvisor.
Students are expected to attend all sessions of each class. Specific attendance requirements are established by each instructor, and such requirements are enforced by the college. Students are responsible for making sure they have dropped courses that they do not plan to attend.
A completed Application for Permission to take a Directed Studies Course form, signed by the instructor and School Dean, must be submitted to the Registrar’s Office. Course numbers for graduate program directed studies are listed in the Academic Catalog.
Students may elect to audit courses at Westminster according to the guidelines listed below. Courses that are entered on students’ permanent records as audited (AU) earn no credit and fulfill no requirements.
Students may register for a regular audit (one-half of credit tuition) according to the following guidelines:
Students who graduated from Westminster and who are not currently pursuing a degree may register for an Alumni Audit ($125 per class, plus a $50 technology fee for Fall or Spring semesters) according to the following guidelines:
Academic advising and mentoring is crucial to Westminster College’s student-centered mission. It is a developmental process during which advisors (faculty, staff, and peer) work with individual students to create curricular choices designed to match the student’s life and career goals. In partnership with students, advisors will:
During Fall and Spring semesters, final exams take place during the final week of the semester for 14 week courses. A schedule listing the dates and times of exams can be found on the Registrar’s Office website at http://www.westminstercollege.edu/registrar/. Students are responsible for knowing the correct day and time a final exam will be offered. Students with conflicting exams are also responsible for talking to their instructors to create an alternate schedule. Graduate programs offered in the 7 week block format do not adhere to the exam schedule.
Students can use WebAdvisor to search and register for classes, view and print class schedules, print unofficial transcripts, print degree audits, change their address, and pay tuition. At the end of the semester, all final grades are posted in WebAdvisor. WebAdvisor requires a login name and password, which can be obtained through the Information Services department.
Each student is provided with a Microsoft Outlook e-mail account when they are accepted as a student. This campus e-mail system provides the e-mail address of all the students, staff, and faculty at Westminster. Students are required to check their campus e-mail frequently because important information is sent to students via e-mail, such as registration deadlines, campus events and activities, or general school announcements. Instructors also use Microsoft Outlook to contact students with specific class information. For instructions on how to check student e-mail or, linking college email to an off-campus email address, please contact the Help Desk in the garden level of the Giovale Library or call the IS Support Phone at 801.832.2023.
Student ID cards are available in the Health, Wellness and Athletics Center. The card gives access to the fitness center and acts as a library card (giving access to all academic libraries in Utah), a meal card, an activity card, and official college identification. A semester sticker on the back of the card indicates that the card has been validated through the term indicated. Identification cards must be validated each semester. Replacement cost is $10.
Parking Stickers & Bus Passes
Please visit the campus patrol web page for information on parking passes: