Interlibrary Loan Policy

OCLC Symbol: UUW
ILLiad Address:

Definition and Purpose of Interlibrary Loan

Interlibrary loan is a service that provides access for the Westminster College community to materials which are not available in the Giovale Library. Conditions of the service are based on the National Interlibrary Loan Code 1993; the Copyright Law, Title 17, US Code; and on regulations of the individual lending libraries.

Copyright Law

The copyright law of the United States (title 17, United State Code) governs the making of photocopies or other reproductions of copyrighted material.

Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses a photocopy or reproduction for purposes in excess of "fair use," that user may be liable for copyright infringement.
This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law.


Interlibrary loan service is offered to all current Westminster students, faculty and staff. Patrons not currently enrolled, or employed, at Westminster College are not eligible (i.e. alumni or community users).

Borrowing Guidelines

To request an interlibrary loan, the library user must fill out the proper interlibrary loan request form. It is the user's responsibility to provide all information necessary to locate the material. Incomplete requests or requests for items already in our collection will be returned to the requestor.

Students and staff who request more than five items at a time should schedule a reference consultation with a librarian. Westminster College attempts to use its local resources before initiating interlibrary loan requests.

What Can Be Requested

Books, journal articles, microfilm. Generally, Giovale Library will not request an item we own unless it is unavailable for use (missing, lost, in repair, or extremely overdue).

How long will it take?

Westminster College attempts to fill all requests in the fastest possible way. The time needed to obtain any interlibrary loan item depends upon the difficulty of the request; the location and policy of the lending library; and the amount of requests to be processed. On average, articles take between 1-4 business days and books take 1-2 weeks to receive.


Our patrons will be notified through the ILLiad system via e-mail the when material arrives and is available. Materials which are shipped, such as books, must be picked up within two weeks. Articles are all sent electronically and can be retrieved online.

Checkout Period for Borrowed Materials

Periodical articles are given to the user and do not need to be returned. The time allowed for the loan of all other items is usually 3 weeks unless otherwise stated by the lending library. The due date of the item is indicated on the band attached to the book cover. Renewals depend totally on the policies of the lending library.


Westminster College does not charge our patrons for interlibrary loan services.

Payment for lost items

Payment will be determined by the lending libraries according to their policies regarding lost, damaged and overdue materials. Patrons are responsible for any charges or replacement costs that may result.

Materials not available for interlibrary loan

Dissertation & Theses Requests

a) by Westminster patrons

Lending policies concerning dissertation and theses vary widely amongst colleges. Some will lend at no cost; others will charge a fee (usually the minimum of $10.00); many will not lend dissertations under any circumstances.
We cannot guarantee that a request for a Dissertation or Thesis will be filled.

b) for Westminster's Masters' Theses

Westminster College will loan any Master Thesis requested by an institution.


Library users who have not returned interlibrary loan materials, been continuously late in returning materials, or not paid fines will be denied further interlibrary loan privileges.